Contracts Coordinator - Lebanon, TN

Pivotal Solutions; Lebanon (TN); On-site; USD 60,000 - 75,000; Full time

Job summary

A leading software development firm is seeking a Contracts Coordinator in Lebanon, TN, to manage customer and subcontractor contracts throughout their lifecycle. The ideal candidate must have a Bachelor’s degree or paralegal certificate and at least three years of contract or paralegal experience. This is a full-time role offering a salary between $60,000 and $75,000, focused on ensuring contracts are compliant with legal standards and company goals.

Qualifications

• Bachelor’s degree or paralegal certificate required.
• Minimum three (3) years contract or paralegal experience.
• Confidentiality and trustworthiness.

Responsibilities

• Review customer agreements concerning client terms and conditions.
• Identify and manage risks related to projects.
• Serve as liaison to facilitate contract execution.
• Monitor compliance with contract terms throughout project lifecycle.
• Collect signatures and communicate contract status.
• Draft and audit contracts for compliance issues.
• Maintain detailed records of all company contracts.
• Build relationships with clients and suppliers.

Skills

Organizational skills

Communication skills

Analytical skills

Detail-oriented

Problem-solving

Education

Bachelor’s degree or paralegal certificate

Job description

Position

Contracts Coordinator

Job Description

The Contracts Coordinator is responsible for managing all aspects of customer, subcontractor, purchasing, and employee contracts throughout their lifecycle, ensuring that contracts are legally compliant and align with company goals. The role is best suited for a thorough, meticulous individual with strong legal acumen.

Job Responsibilities

• Review customer prime and subcontract agreements with respect to client terms, conditions, and allowances in an expeditious manner.
• Identify and manage risks related to projects.
• Serve as liaison between outside parties and internal stakeholders to bring contracts to executed status, when applicable.
• Provide information to internal employees as needed to ensure compliance with the contract throughout the life cycle of the project.
• Navigate and provide solutions for tolerances within contract conflicts.
• Monitor client proposal terms and conditions for updates and adjustments based on legislative and regulatory requirements.
• Collect signatures and consistently communicate contract status to the team.
• Draft contracts of all types; review with legal counsel when needed.
• Monitor lien notices and prompt payment documentation for legal validity; draft related forms as needed.
• Audit contracts for compliance issues and record any variances or changes.
• Facilitate legal discussion on contract issues.
• Oversee subcontractor contracts and performance to client standards.
• Maintain detailed records of the company’s contracts, both current and past, to ensure all contracts are accurate and relevant documentation is correct and updated.
• Build and maintain relationships with clients and suppliers.
• Create and update employment contracts.
• Review communications as requested for legal validity.

Skills Needed

• Bachelor’s degree or paralegal certificate required.
• Strong organizational, communication, research, analytical, and legal writing ability.
• Problem‑solving and meticulous attention to detail.
• Proactive mindset and excellent time management.
• Minimum three (3) years contract or paralegal experience.
• Confidentiality and trustworthiness.

Seniority Level

Not Applicable

Employment Type

Full‑time

Job Function

Purchasing

Industry

Software Development

Location & Salary

Lebanon, TN | $60,000.00 – $75,000.00