Governance & Shareholder Relations Specialist

Equiniti; Minnesota; Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Hourly pay $22–$24

Job summary

Equiniti seeks a Corporate Governance Specialist within the Issuer Direct team to support public-company clients with governance, compliance, and shareholder-meeting activities, including annual and special meetings, proxy materials, regulatory filings, and client-record maintenance.

You will coordinate with clients, counsel, printers, transfer agents, and internal teams to meet deadlines, ensure accuracy, and deliver high-quality service.

Qualifications

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or related client-service roles.
• Knowledge of public-company governance, shareholder-meeting processes, SEC proxy rules, exchange requirements, and transfer agency concepts preferred.
• Experience coordinating deadline-driven projects with multiple stakeholders.
• Strong attention to detail and ability to review documents, data, and instructions for accuracy.
• Clear written and verbal communication; ability to explain status, requirements, and issues to clients and colleagues.
• Ability to manage competing priorities, maintain records, and meet regulatory/client deadlines.
• Judgment to recognize risk, protect confidential information, and escalate issues appropriately.
• Familiarity with governance, proxy, filing, CRM, or workflow platforms.

Responsibilities

• Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings and proxy-related activities.
• Maintain project plans, calendars, checklists, client records, approvals, and documentation to track milestones.
• Assist with preparation, review, and distribution of proxy materials, notices, ballots, scripts, and reports.
• Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and service providers to move projects forward.
• Support regulatory filing workflows, collecting and validating information for SEC/exchange submissions and escalate questions as needed.
• Provide day-to-day client support by researching issues, documenting decisions, and communicating status, risks, next steps.
• Monitor voting/meeting-readiness, support preliminary/final reporting, and reconcile discrepancies before delivery.
• Perform quality-control reviews for data accuracy across materials and systems.
• Maintain procedures, templates, and process documentation; suggest improvements for controls and efficiency.
• Protect confidential client/shareholder information and comply with security/recordkeeping requirements.

Skills

Corporate governance

Proxy services

Issuer services

Securities operations

Legal or corporate secretarial support

Investor relations

Compliance

Client-service environment

Education

Bachelor's degree in business/finance/legal studies/communications

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

CRM systems

Workflow platforms

Broadridge

Mediant

Job description

Equiniti seeks a Corporate Governance Specialist within the Issuer Direct team to support public-company clients with governance, compliance, and shareholder-meeting activities, including annual and special meetings, proxy materials, regulatory filings, and client-record maintenance.

You will coordinate with clients, counsel, printers, transfer agents, and internal teams to meet deadlines, ensure accuracy, and deliver high-quality service.