Corporate Governance Specialist - Proxy

Equiniti; Minnesota; Hybride; USD 30 000 - 33 000; Plein temps

Avantages offerts par ce poste

Hourly pay $22–$24

Résumé du poste

Equiniti seeks a Corporate Governance Specialist within the Issuer Direct team to support public-company clients with governance, compliance, and shareholder-meeting activities, including annual and special meetings, proxy materials, regulatory filings, and client-record maintenance.

You will coordinate with clients, counsel, printers, transfer agents, and internal teams to meet deadlines, ensure accuracy, and deliver high-quality service.

Qualifications

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or related client-service roles.
• Knowledge of public-company governance, shareholder-meeting processes, SEC proxy rules, exchange requirements, and transfer agency concepts preferred.
• Experience coordinating deadline-driven projects with multiple stakeholders.
• Strong attention to detail and ability to review documents, data, and instructions for accuracy.
• Clear written and verbal communication; ability to explain status, requirements, and issues to clients and colleagues.
• Ability to manage competing priorities, maintain records, and meet regulatory/client deadlines.
• Judgment to recognize risk, protect confidential information, and escalate issues appropriately.
• Familiarity with governance, proxy, filing, CRM, or workflow platforms.

Responsabilités

• Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings and proxy-related activities.
• Maintain project plans, calendars, checklists, client records, approvals, and documentation to track milestones.
• Assist with preparation, review, and distribution of proxy materials, notices, ballots, scripts, and reports.
• Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and service providers to move projects forward.
• Support regulatory filing workflows, collecting and validating information for SEC/exchange submissions and escalate questions as needed.
• Provide day-to-day client support by researching issues, documenting decisions, and communicating status, risks, next steps.
• Monitor voting/meeting-readiness, support preliminary/final reporting, and reconcile discrepancies before delivery.
• Perform quality-control reviews for data accuracy across materials and systems.
• Maintain procedures, templates, and process documentation; suggest improvements for controls and efficiency.
• Protect confidential client/shareholder information and comply with security/recordkeeping requirements.

Connaissances

Corporate governance

Proxy services

Issuer services

Securities operations

Legal or corporate secretarial support

Investor relations

Compliance

Client-service environment

Formation

Bachelor's degree in business/finance/legal studies/communications

Outils

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

CRM systems

Workflow platforms

Broadridge

Mediant

Description du poste

Management Level H EQ, Next Starts Now We are EQ, a fintech that connects the future of capital, communications, and governance, building trust and confidence in every market we serve. Our 5,000 employees support over 20 million shareholders and 12,000 leading organizations globally. EQ’s mission is to digitize every aspect of shareholder interaction, making investments more accessible, transparent and more engaging than ever before. With the integration of Notified, EQ is the only global technology partner dedicated to both public relations and investor relations solutions.

Role Summary

The Corporate Governance Specialist sits within the Issuer Direct team and supports public-company clients with governance, compliance, and shareholder-meeting activities. The role coordinates accurate, timely delivery of governance-related services and materials, including annual and special meeting support, proxy and shareholder communications, regulatory filing coordination, and maintenance of client records and project documentation. This position serves as a day-to-day operational partner for clients and works closely with internal proxy, transfer agency, compliance, legal, sales, and client service teams. Success is measured through accuracy, responsiveness, adherence to regulatory and client deadlines, effective project coordination, and a consistently high standard of client service.

Core Duties/Responsibilities

• Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications.
• Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation to ensure milestones and deadlines are clearly tracked.
• Assist with the preparation, review, and distribution of proxy materials, meeting notices, ballots, scripts, reports, and other governance-related deliverables.
• Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers to obtain required information and keep projects moving to completion.
• Support regulatory filing workflows, including the collection and validation of information required for SEC and exchange-related submissions, while escalating legal or interpretive questions to the appropriate subject-matter expert.
• Provide day-to-day client support by responding to requests, researching issues, documenting decisions, and communicating status, risks, and next steps clearly.
• Monitor voting and meeting-readiness activities, support preliminary and final reporting, and help reconcile discrepancies before client deliverables are issued.
• Perform quality-control reviews to confirm that names, dates, record dates, meeting details, security information, and other critical data are accurate and consistent across materials and systems.
• Identify potential timing, data, compliance, or execution risks and *escalate* concerns promptly to the appropriate manager or functional partner.
• Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services to deliver an integrated client experience.
• Maintain current procedures, templates, and process documentation; recommend practical improvements that strengthen controls, efficiency, and service quality.
• Protect confidential client, shareholder, and transaction information and follow all applicable information security, recordkeeping, and internal-control requirements.
• Support client onboarding, cross-training, and other team priorities as assigned.

Skills, Capabilities and Attributes

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment.
• Working knowledge of public-company governance and shareholder-meeting processes; familiarity with SEC proxy rules, exchange requirements, and transfer agency concepts is preferred.
• Experience coordinating deadline-driven projects involving multiple internal and external stakeholders.
• Strong attention to detail and a demonstrated ability to review documents, data, and instructions for accuracy and completeness.
• Clear, professional written and verbal communication skills, including the ability to explain status, requirements, and issues to clients and colleagues.
• Ability to organize competing priorities, maintain accurate records, and meet fixed regulatory and client deadlines.
• Sound judgment and the ability to recognize risk, protect confidential information, and *escalate* issues appropriately.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams; experience with governance, proxy, filing, CRM, or workflow platforms is preferred.
• Collaborative, service-oriented approach with the ability to work independently within established procedures.
• Experience in Proxy voting platforms such as Broadridge and Mediant.
• Bachelor’s degree in business, finance, legal studies, communications, or a related discipline preferred, or equivalent relevant experience.

Compensation

$22.00 - $24.00 hourly

Equal Opportunity Statement

We are an equal opportunity employer and make employment decisions without regard to race, creed, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), parental status, marital status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, status with regard to public assistance, or any other characteristic protected under federal, state, or applicable local law. Please note any offer of employment is subject to satisfactory pre-employment screening checks.

Equiniti is a global fintech that connects the future of capital, communications, and governance, building trust and confidence in every market we serve. With more than 5,000 employees supporting over 20 million shareholders and 15,000 organizations worldwide, our mission is to digitize and modernize every aspect of shareholder interaction. Equiniti is uniquely positioned as the only global technology partner serving both investor relations and public relations professionals, creating a powerful platform at the intersection of reputation, disclosure, and engagement.