Public-Company Governance & Proxy Specialist

Equiniti; Saint Paul (MN); On-site; USD 30,000 - 33,000; Full time

Job summary

Equiniti is seeking a Corporate Governance Specialist to join the Issuer Direct team in Saint Paul, MN. You will coordinate governance projects for public-company clients, manage deadlines, and assist with proxy materials and regulatory filings.

You will collaborate with internal teams and external partners to ensure accurate, timely deliverables, maintain documentation, and protect confidential information while upholding high standards of client service.

Qualifications

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment.

Responsibilities

• Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications.
• Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation to ensure milestones and deadlines are clearly tracked.
• Assist with the preparation, review, and distribution of proxy materials, meeting notices, ballots, scripts, reports, and other governance-related deliverables.
• Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers to obtain required information and keep projects moving to completion.
• Support regulatory filing workflows, including the collection and validation of information required for SEC and exchange-related submissions, while escalating legal or interpretive questions to the appropriate subject-matter expert.
• Provide day-to-day client support by responding to requests, researching issues, documenting decisions, and communicating status, risks, and next steps clearly.
• Monitor voting and meeting-readiness activities, support preliminary and final reporting, and help reconcile discrepancies before client deliverables are issued.
• Perform quality-control reviews to confirm that names, dates, record dates, meeting details, security information, and other critical data are accurate and consistent across materials and systems.
• Identify potential timing, data, compliance, or execution risks and elevate concerns promptly to the appropriate manager or functional partner.
• Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services to deliver an integrated client experience.
• Maintain current procedures, templates, and process documentation; recommend practical improvements that strengthen controls, efficiency, and service quality.
• Protect confidential client, shareholder, and transaction information and follow all applicable information security, recordkeeping, and internal-control requirements.
• Support client onboarding, cross-training, and other team priorities as assigned.

Skills

Attention to detail

Written communication

Time management

Project coordination

Education

Bachelor’s degree in business, finance, legal studies, communications, or related discipline

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Equiniti is seeking a Corporate Governance Specialist to join the Issuer Direct team in Saint Paul, MN. You will coordinate governance projects for public-company clients, manage deadlines, and assist with proxy materials and regulatory filings.

You will collaborate with internal teams and external partners to ensure accurate, timely deliverables, maintain documentation, and protect confidential information while upholding high standards of client service.