Governance & Proxy Services Coordinator

Equiniti; Minneota (MN); On-site; USD 30,000 - 33,000; Full time

Job summary

Equiniti in Minnesota is seeking a Corporate Governance Specialist to support public-company clients with governance, compliance, and shareholder-meeting activities. You will coordinate materials, proxy documents, regulatory filings, and client records, ensuring deadlines are met and data accuracy is maintained.

This role emphasizes attention to detail, clear communication, and a service-driven approach within a fast-paced governance environment.

Qualifications

• 2+ years of governance or related client-service experience.
• Experience coordinating deadline-driven projects with multiple stakeholders.
• Strong attention to detail and communication skills.

Responsibilities

• Coordinate governance projects for public-company clients and shareholder meetings.
• Prepare, review, and distribute proxy materials and related documents.
• Coordinate with clients, counsel, printers, filing agents, and transfer agencies.
• Support regulatory filing workflows and ensure accuracy of data.
• Provide day-to-day client support and communicate status clearly.
• Perform quality-control reviews of data across materials and systems.

Skills

Corporate governance

Proxy services

Securities operations

Legal/compliance support

Investor relations

Client service

Communication

Project coordination

Attention to detail

Team collaboration

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

CRM systems

Workflow platforms

Broadridge

Mediant

Job description

Equiniti in Minnesota is seeking a Corporate Governance Specialist to support public-company clients with governance, compliance, and shareholder-meeting activities. You will coordinate materials, proxy documents, regulatory filings, and client records, ensuring deadlines are met and data accuracy is maintained.

This role emphasizes attention to detail, clear communication, and a service-driven approach within a fast-paced governance environment.