Governance Analyst II (Weekdays & Weekends)

Munger, Tolles & Olson LLP; San Francisco (CA); On-site; USD 62,000 - 83,000; Full time

Benefits offered by this job

Professional development

Job summary

Munger, Tolles & Olson LLP in San Francisco seeks a Governance Analyst II (Weekdays & Weekends) to support the firm’s governance program. You will handle conflicts checks, new matter intake, ethical walls, and records management in collaboration with partners, clients, and operations.

The role requires weekend availability and a proactive mindset to ensure compliance with firm policies and outside counsel guidelines while delivering accurate, timely analyses across multiple systems.

Qualifications

• Bachelor's degree preferred; advanced degree a plus.
• 3+ years law firm conflicts, governance, or records experience.
• Excellent attention to detail, critical thinking, and analytical skills.
• Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others.
• Dedicated to excellent customer service.
• Ability to communicate effectively, verbally and in writing.

Responsibilities

• Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters.
• Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals.
• Prepare and analyze conflicts reports to identify potential conflicts issues.
• Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution.
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems.
• Complete new business intake forms and provide administrative support for the intake review process.
• Draft, analyze, and review engagement letters; evaluate the need for ethical walls.
• Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide.
• Monitor and maintain ethical screens (e.g., add additional screened employees to ethical wall; disable ethical wall, etc.).
• Process administrative records requests (e.g., file retrieval, transfers, etc.) from clients and other departments.
• Drive both the outside counsel guideline review process and the audit letter review process (e.g., drafting responses, tracking deadlines, liaising with partners for review and approval).
• Advise attorneys and professionals on the Firm’s governance-related policies and procedures (e.g., conflicts, new matter intake, and records retention).
• Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders.
• Participate in risk and compliance initiatives and other related duties as assigned.

Skills

Attention to detail

Analytical skills

Communication skills

Proactive attitude

Education

Bachelor’s degree preferred

Advanced degree a plus

High school diploma or GED

Tools

Intapp

3E

Aderant

Legal Key

FileTrail

Varonis

Kiteworks

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Teams

OneDrive

Job description

Position Type:

Full time

Non-exempt

Offsite (work in-office based on business needs.) *Must be within commutable distance to office

Schedule: Sundays - Thursdays; 8 AM (PST) - 5 PM (PST) *DC schedule will fall within the range of 9 AM (EST) - 7 PM (EST)

Residency Requirements:

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Salary Range (LA/DC): $49.09/HR - $60.10/HR ($102,107.20 - $125,008.00 annually) *

Salary Range (SF): $44.69/HR - $60.34/HR ($92,955.20 - $125,507.20 annually) *

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

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Similar Job Titles include "Conflicts Analyst" or "New Business Intake Analyst"

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Join a dynamic team at the forefront of legal operations and compliance!

As a Governance Analyst II (Weekdays & Weekends), you’ll bring subject matter expertise to the Firm’s governance program, collaborating with legal, operations, and technology teams to ensure alignment with Firm policies and client outside counsel guidelines.

This core role within the Governance department is responsible for driving critical governance processes and technologies—including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters.

The position involves significant interaction with partners, clients, and internal departments, and requires availability to work on weekends as part of a rotating schedule or business need.

Job Functions & Responsibilities

• Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters
• Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals
• Prepare and analyze conflicts reports to identify potential conflicts issues
• Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems
• Complete new business intake forms and provide administrative support for the intake review process
• Draft, analyze, and review engagement letters; evaluate the need for ethical walls
• Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide
• Monitor and maintain ethical screens (e.g., add additional screened employees to ethical wall; disable ethical wall, etc.)
• Process administrative records requests (e.g., file retrieval, transfers, etc.) from clients and other departments
• Drive both the outside counsel guideline review process and the audit letter review process (e.g., drafting responses, tracking deadlines, liaising with partners for review and approval)
• Advise attorneys and professionals on the Firm’s governance-related policies and procedures (e.g., conflicts, new matter intake, and records retention)
• Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders
• Participate in risk and compliance initiatives and other related duties as assigned

Tools

• Proficiency with conflicts database systems (e.g., Intapp, 3E, Aderant, Legal Key) is required
• Proficiency with records, intake, and secure file transfer systems (e.g., Intapp, 3E, FileTrail, Varonis, Kiteworks) is desired
• Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired
• Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired

Minimum Job Qualifications

• High school diploma or GED required
• Bachelor's degree preferred, advanced degree a plus
• 3+ years law firm conflicts, governance, or records experience
• Excellent attention to detail, critical thinking, and analytical skills
• Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others
• Dedicated to excellent customer service
• Ability to communicate effectively, verbally and in writing
• Ability to