Governance Analyst II (Weekdays & Weekends)

Munger, Tolles & Olson LLP; Los Angeles (CA); On-site; USD 102,000 - 125,000; Full time

Job summary

Munger, Tolles & Olson LLP is seeking a Governance Analyst II to support the firm’s governance program across conflicts checks, intake, ethical walls, and records management. You will interact with partners, clients, and internal teams while ensuring compliance with firm policies and outside counsel guidelines.

The role requires working on weekends as needed and offers a path within the Governance department to strengthen risk and compliance capabilities across the firm.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred; advanced degree a plus.

Responsibilities

• Provide subject matter expertise to governance, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters.
• Conduct conflicts checks for new clients/matters, pitches, and professionals; prepare and analyze conflicts reports.
• Communicate issues to attorneys and assist with resolution; maintain matter lifecycle data in Intapp, 3E, and other systems.
• Complete new business intake forms and support intake review processes.
• Draft, analyze, and review engagement letters; evaluate the need for ethical walls.
• Set up ethical walls in billing/doc management systems; monitor ethical screens.

Skills

Conflicts checks

New matter intake

Ethical walls

Records management

Outside counsel guidelines

Audit letters

Communication

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Intapp

3E

Aderant

FileTrail

Kiteworks

Microsoft Office (Word/Excel/PowerPoint)

SharePoint/Teams/OneDrive

Job description

Position Type:

Full time

Non-exempt

Offsite (work in-office based on business needs.) *Must be within commutable distance to office

Schedule: Thursdays - Mondays; 8 AM (PST) - 5 PM (PST) The DC schedule will fall within the range of 9 AM (EST) - 7 PM (EST)

Residency Requirements:

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm\'s discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm\'s discretion and the nature of the role.

Salary Range (LA/DC): $49.09/HR - $60.10/HR ($102,107.20 - $125,008.00 annually) *

Salary Range (SF): $44.69/HR - $60.34/HR ($92,955.20 - $125,507.20 annually) *

The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

We are a talent-first Firm and are always looking for great people. We encourage you to apply even if the level of this position is not an exact match to your qualifications. This may not guarantee your placement into the opening; however, it is always worth exploring if there is an opportunity for the future.

Join a dynamic team at the forefront of legal operations and compliance!

As a Governance Analyst II (Weekdays & Weekends), you’ll bring subject matter expertise to the Firm’s governance program, collaborating with legal, operations, and technology teams to ensure alignment with Firm policies and client outside counsel guidelines.

This core role within the Governance department is responsible for driving critical governance processes and technologies—including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters.

The position involves significant interaction with partners, clients, and internal departments, and requires availability to work on weekends as part of a rotating schedule or business need.

Job Functions & Responsibilities

• Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters
• Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals
• Prepare and analyze conflicts reports to identify potential conflicts issues
• Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems
• Complete new business intake forms and provide administrative support for the intake review process
• Draft, analyze, and review engagement letters; evaluate the need for ethical walls
• Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide
• Monitor and maintain ethical screens (e.g., add additional screened employees to ethical wall; disable ethical wall, etc.)
• Process administrative records requests (e.g., file retrieval, transfers, etc.) from clients and other departments
• Drive both the outside counsel guideline review process and the audit letter review process (e.g., drafting responses, tracking deadlines, liaising with partners for review and approval)
• Advise attorneys and professionals on the Firm’s governance-related policies and procedures (e.g., conflicts, new matter intake, and records retention)
• Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders

Participate in risk and compliance initiatives and other related duties as assigned

Tools

• Proficiency with conflicts database systems (e.g., Intapp, 3E, Aderant, Legal Key) is required
• Proficiency with records, intake, and secure file transfer systems (e.g., Intapp, 3E, FileTrail, Varonis, Kiteworks) is desired
• Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired
• Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired

Minimum Job Qualifications

• High school diploma or GED required
• Bachelor\'s degree preferred, advanced degree a plus
• 3+ years law firm conflicts, governance, or records experience
• Excellent attention to detail, critical thinking, and analytical skills
• Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others
• Dedicated to excellent customer service
• Ability to communicate effectively, verbally and in writing
• Ability to follow directions and collaborate effectively with a team
• Familiarity with project management principals and methodologies

Physical Demands

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.

Working Conditions

Quiet office environment in a high-rise building, seated the majority of the time

Direct Reports

None

• Precedent-Setting Cases: Clients turn to us for groundbreaking cases that demand creative thinking.
• Resourceful Deployment: When the stakes are high, we can mobilize an “army of trial lawyers”.
• High-Profile Representation: We represent major entities such as Bank of America, Edison International, Oaktree Capital Management, PG&E, and Berkshire Hathaway.

Our Exceptional Attorneys:

• Clerkship Experience: Nearly 75% of our lawyers and over 80% of our litigators have clerked for federal or state judges.
• Diverse Backgrounds: Our attorneys bring additional dimensions to client service. Some honed their skills as assistant U.S. attorneys, while others hold advanced degrees in fields like physics, engineering, and medicine.

The Governance Analyst II role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today\'s world.

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About Munger, Tolles & Olson

Munger, Tolles & Olson has topped The American Lawyer’s A-List a record eleven times and maintains the highest average A-List ranking in the history of the award.

We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.