Governance Analyst II

Dormont Manufacturing Co; Los Angeles (CA); On-site; USD 102,107 - 125,008; Full time

Job summary

Munger, Tolles & Olson LLP seeks a Governance Analyst II to support the firm’s governance program, collaborating with legal support, operations, and technology teams to ensure policy compliance. This role is a core member of the Governance team with significant interactions across partners, clients, and departments.

The position involves driving governance processes and technology, including conflicts checks, matter intake, ethical walls, and audit letters.

Qualifications

• Minimum education: high school diploma or GED; Bachelor's degree preferred.
• 3+ years in law firm conflicts, governance, or records experience.
• Excellent attention to detail, critical thinking, and analytical skills.
• Ability to work proactively and efficiently in a fast-paced environment with professional interactions.
• Dedicated to excellent customer service.
• Ability to communicate effectively, verbally and in writing; follow directions and collaborate with a team.
• Familiarity with project management principles and methodologies.

Responsibilities

• Provide subject matter expertise to the governance program including conflicts checks, new matter intake, ethical walls, and records management.
• Conduct conflicts checks for new clients/matters, pitches, prospective attorneys, and professionals.
• Prepare and analyze conflicts reports to identify potential conflicts.
• Communicate potential conflicts to attorneys; assist with conflicts resolution.
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems.
• Complete new business intake forms and support the intake review process.
• Draft and review engagement letters; evaluate the need for ethical walls.
• Set up ethical walls in billing and document management systems; circulate screening memoranda.
• Monitor and maintain ethical screens and related controls.
• Process administrative records requests from clients and other departments.
• Drive external counsel guideline review and audit letter processes.
• Advise attorneys on governance policies and procedures; assist with records retention.
• Collect, analyze, and prepare reports for senior management, auditors, and stakeholders.
• Participate in risk and compliance initiatives and related duties.

Skills

Conflicts checks

New matter intake

Ethical walls

Records management

Audit letters

Intapp / 3E

Education

Bachelor’s degree preferred

Advanced degree a plus

Tools

Intapp

3E

Aderant

Legal Key

FileTrail

Varonis

Kiteworks

Microsoft Office

SharePoint/Teams/OneDrive

Job description

Job Description

Governance Analyst II

Position Type: Full time
Non-exempt
Offsite (work in-office based on business needs.) Must be within commutable distance to office

Schedule: Mondays - Fridays; 8 AM (PST) - 5 PM (PST) or 9 AM (PST) - 6 PM (PST)

Location: Los Angeles OR Washington DC

Residency Requirements:

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm’s discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm’s discretion and the nature of the role.

Salary Range (LA/DC)

$49.09/HR - $60.10/HR ($102,107.20 - $125,008.00 annually)

* The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

The Governance Analyst II brings subject matter expertise to the Firm’s governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines. This position is a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters). The Governance Analyst II is part of the Governance department and has significant interactions with partners, clients, and other departments within the Firm.

Responsibilities

• Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters
• Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals
• Prepare and analyze conflicts reports to identify potential conflicts issues
• Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems
• Complete new business intake forms and provide administrative support for the intake review process
• Draft, analyze, and review engagement letters; evaluate the need for ethical walls
• Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide
• Monitor and maintain ethical screens (e.g., add additional screened employees to ethical wall; disable ethical wall, etc.)
• Process administrative records requests (e.g., file retrieval, transfers, etc.) from clients and other departments
• Drive both the outside counsel guideline review process and the audit letter review process (e.g., drafting responses, tracking deadlines, liaising with partners for review and approval)
• Advise attorneys and professionals on the Firm’s governance-related policies and procedures (e.g., conflicts, new matter intake, and records retention)
• Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders
• Participate in risk and compliance initiatives and other related duties as assigned

Tools

• Proficiency with conflicts database systems (e.g., Intapp, 3E, Aderant, Legal Key) is required
• Proficiency with records, intake, and secure file transfer systems (e.g., Intapp, 3E, FileTrail, Varonis, Kiteworks) is desired
• Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired
• Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired

Minimum Job Qualifications

• High school diploma or GED required
• Bachelor’s degree preferred, advanced degree a plus
• 3+ years law firm conflicts, governance, or records experience
• Excellent attention to detail, critical thinking, and analytical skills
• Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others
• Dedicated to excellent customer service
• Ability to communicate effectively, verbally and in writingAbility to follow directions and collaborate effectively with a team
• Familiarity with project management principals and methodologies

Physical Demands

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.

Working Conditions

Quiet office environment in a high-rise building, seated the majority of the time

Direct Reports

None

Competencies

• Teamwork and Cooperation: Treats others with respect works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.
• Communication: Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high-quality communication; listens actively and asks appropriate questions; understands the message.
• Flexibility: Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.
• Problem Solving: Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.
• Service Focus: Desires to help or serve those requesting service to meet their needs; responsive and available when needed; proactively anticipates needs and expectations and acts accordingly to support the success of the Firm.
• Self-Development: Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.
• Organization and Time Management: Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.
• Composure: Understands what triggers emotions and uses that knowledge to maintain a professional presence.
• Integrity: Deals with ethical issues appropriately; acts in a way that is consistent with Firm values.

The Governance Analyst II role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.

EEO Statement

MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.