Go-To Office Manager & Operations Coordinator

quadric; Burlingame (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Company-paid life Insurance

Voluntary life insurance

STD/LTD Insurance

Commuter support

FSA/HSA

Equity

Paid Parental Leave

401(k)

Flexible PTO

Winter holiday shutdown

Catered lunch

Downtown Burlingame location

Collaborative culture

Innovative disruption

Job summary

Quadric, a Burlingame-based leader in edge AI hardware, seeks an organized Office Manager to be the first face visitors see and the voice they hear. You will manage calendars, mail, vendors, and overall office operations, while supporting the broader team with events and onboarding.

You thrive in dynamic environments, communicate clearly, and stay calm under pressure as you help create a positive work atmosphere in our Burlingame office.

Qualifications

• 2+ years of workplace and/or administrative experience.
• Available to be in Burlingame, CA office 5 days a week starting at 9am.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors.
• Proficiency in Technology and AI savvy (including Google Workspace, Microsoft Office, Claude/Codex, etc)
• Ability to work independently and prioritize tasks.
• Attention to detail and problem solving skills.
• Nice to haves: IT & AV expertise/networking knowledge.

Responsibilities

• You keep the engine running — manage office needs (including IT/AV issues), scheduling exec meetings, lunch deliveries (Forkable), and travel arrangements for staff; managing office calendars and wrangling the inevitable conference room swap; and handling all incoming and outgoing mail, shipping, and package receiving.
• You'll own office supplies and equipment inventory — tracking what we have, restocking before we run out, and making sure everything stays in working order. When something needs fixing or the facilities need attention, you'll be the liaison with building management, vendors, and service providers.
• All things fun — you'll also plan, budget for, and execute team-building events, lunch & learns, happy hours, and customer events that people actually look forward to. And when new teammates join, you'll partner with the People team on onboarding — setting up workstations, office desk layouts as we scale, leading office orientations, equipment inventory, and making sure day one feels like a great start.

Skills

Admin experience

Office management

Communication

G Suite/Google Workspace

MS Office

Project coordination

Independent work

Detail-oriented

IT & AV knowledge

Tools

Google Workspace

Microsoft Office

Job description

Quadric, a Burlingame-based leader in edge AI hardware, seeks an organized Office Manager to be the first face visitors see and the voice they hear. You will manage calendars, mail, vendors, and overall office operations, while supporting the broader team with events and onboarding.

You thrive in dynamic environments, communicate clearly, and stay calm under pressure as you help create a positive work atmosphere in our Burlingame office.