Office Coordinator/Manager

QUADRIC PTY LTD; Burlingame (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Voluntary life insurance

STD/LTD insurance

Commuter support

FSA/HSA

Equity

Parental leave

401(k)

Flexible PTO

Holiday shutdown

Catered lunch

Office in Burlingame

Collaborative culture

Innovation focus

Job summary

Quadric is seeking an organized Office Manager in Burlingame, CA to be the first point of contact for visitors and a key support for the team.

You will manage calendars, mail, vendors, office supplies, and plan team events, onboarding with the People team, and day-one workspace setup. The role offers a competitive salary and comprehensive benefits in a dynamic, disruptive tech environment.

Qualifications

• 2+ years of workplace and/or administrative experience.
• Available to be in our Burlingame, CA office 5 days a week starting at 9am
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors.
• Proficiency in Technology and AI savvy (including Google Workspace, Microsoft Office, Claude/Codex, etc)
• Ability to work independently and prioritize tasks
• Attention to detail and problem solving skills
• Nice to haves: IT & AV expertise/networking knowledge

Responsibilities

• You keep the engine running — manage office needs (including IT/AV issues), scheduling exec meetings, lunch deliveries (Forkable), and travel arrangements for staff; managing office calendars and wrangling the inevitable conference room swap; and handling all incoming and outgoing mail, shipping, and package receiving.
• You’ll own office supplies and equipment inventory — tracking what we have, restocking before we run out, and making sure everything stays in working order. When something needs fixing or the facilities need attention, you’ll be the liaison with building management, vendors, and service providers.
• All things fun — you’ll plan, budget for, and execute team-building events, lunch & learns, happy hours, and customer events. When new teammates join, you’ll partner with the People team on onboarding — setting up workstations, office desk layouts, leading orientations, and day-one setup.

Skills

Organizational skills

Multitasking

Written and verbal communication

Independent work

Attention to detail

Tools

Google Workspace

Microsoft Office

Claude/Codex

Job description

Quadric is redefining edge AI with the industry's first General Purpose Neural Processing Unit (GPNPU), enabling developers to run both neural network inference and conventional C++ code on a single programmable architecture. Our technology powers intelligent edge devices across automotive, industrial, robotics, and embedded systems.

Founded in 2016 and based in downtown Burlingame, California, Quadric is building the world's first supercomputer designed for the real-time needs of edge devices. Quadric aims to empower developers in every industry with superpowers to create tomorrow's technology, today. The company was co-founded by technologists from MIT and Carnegie Mellon, who were previously the technical co-founders of the Bitcoin computing company 21.

The Opportunity

Quadric is seeking a highly organized and efficient Office Manager to join our team. You'll be the first face visitors see and the first voice they hear, so bringing warmth and professionalism to every interaction is a must. Day-to-day, you'll wrangle calendars, manage incoming mail and packages, coordinate with vendors, keep the office stocked and running smoothly, and generally be the person everyone turns to when they need something done. You'll also support the broader team with administrative tasks, event planning, and whatever curveballs a busy office tends to throw. You will play a key role in creating a positive and productive work environment for our employees and you care deeply about those experiences.

You thrive on keeping things organized in environments where no two days look the same. You're proactive — you notice the paper tray is almost empty before it becomes a crisis. You communicate clearly, stay calm under pressure, and genuinely enjoy making people feel welcome. Bonus points if you have a sixth sense for when the conference room is about to double-book.

What You'll Do

• You keep the engine running — manage office needs (including IT/AV issues), scheduling exec meetings, lunch deliveries (Forkable), and travel arrangements for staff; managing office calendars and wrangling the inevitable conference room swap; and handling all incoming and outgoing mail, shipping, and package receiving.

• You'll own office supplies and equipment inventory — tracking what we have, restocking before we run out, and making sure everything stays in working order. When something needs fixing or the facilities need attention, you'll be the liaison with building management, vendors, and service providers.

• All things fun — you'll also plan, budget for, and execute team-building events, lunch & learns, happy hours, and customer events that people actually look forward to. And when new teammates join, you'll partner with the People team on onboarding — setting up workstations, office desk layouts as we scale, leading office orientations, equipment inventory, and making sure day one feels like a great start.

What We're Looking For

• 2+ years of workplace and/or administrative experience

• Available to be in our Burlingame, CA office 5 days a week starting at 9am

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors.

• Proficiency in Technology and AI savvy (including Google Workspace, Microsoft Office, Claude/Codex, etc)

• Ability to work independently and prioritize tasks

• Attention to detail and problem solving skills

• Nice to haves: IT & AV expertise/networking knowledge

What We Offer

The base salary range for this position is $70,000 to $90,000. This range reflects the full span of levels and geographies at which Quadric hires for this role. The actual base salary offered will depend on a number of factors, including the specific level of the role, years and depth of relevant experience, technical skills and competencies, the criticality of the role to the business, internal equity, and work location. In addition to base salary, this role is eligible for equity and a discretionary annual performance bonus as applicable to the role and level.

In addition to a competitive salary, we offer a variety of benefits to support your needs. The benefits below reflect our US-based offerings; for roles in other locations, benefits vary and are shared during the hiring process. These include:

• Medical, dental, and vision insurance from day one - Premiums covered at 99% for Employees

• Company-paid life Insurance

• Voluntary supplemental life insurance

• STD + LTD insurance

• Commuter support including parking or Caltrain reimbursement. Our office is conveniently located within walking distance of the Caltrain station

• FSA + HSA

• Equity with the business

• Paid Parental Leave

• 401(k) Retirement Plan

• Flexible PTO

• Winter holiday shutdown

• Catered lunch each day in our office

• Downtown Burlingame office location, close to shops, cafes, and local amenities

• Collaborative, low-ego culture with significant ownership and impact

• A work culture focused on innovative disruption

Equal Employment Opportunity

Quadric is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, medical condition, or any other characteristic protected by applicable federal, state, or local law

E-Verify and Right to Work Notices

Quadric participates in the E-Verify program to confirm employment eligibility for U.S.-based roles. As part of this process, applicants may review the following notices, which explain your rights and our participation in E-Verify. These notices are provided in English and Spanish.

• E-Verify Participation Notice (English | Spanish)

• Right to Work Notice (English | Spanish)

No action is required from candidates during the application process. These notices are provided for informational purposes only.

Privacy

By submitting an application, you acknowledge that Quadric will collect and process your personal information as part of the hiring process. Please review our Privacy Policy to understand how we handle your data