Office Manager — Own a Fast-Growth Startup Office

Mach9; San Francisco (CA); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Equity ownership

Medical, dental, and vision coverage

401k

Unlimited PTO

Office lunches

Team offsites

Job summary

Mach9, an AI CAD software company for civil engineering, seeks an exceptional Office Manager to own our physically based operations in San Francisco. In this 100% in-office role, you will ensure a smooth, secure, and welcoming workplace, manage vendors, IT, and onboarding processes, and coordinate moves as the company scales to ~75 employees.

You drive daily office needs, manage guest experiences, organize events, and own the office budget and assets with a can-do, proactive mindset.

Qualifications

• Own the day-to-day operation of a growing startup's office and workspace.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple small, unrelated priorities simultaneously.
• Experience coordinating with vendors, landlords, and service providers.

Responsibilities

• Own the day-to-day operation of the Mach9 office and ensure it is clean, organized, welcoming, secure, and highly functional.
• Greet guests, candidates, investors, and vendors, and manage onsite interview experience.
• Manage snacks, beverages, team lunches, office supplies, furniture, and related needs.
• Own relationships with office vendors, landlord, and property management team.
• Manage conference rooms, scheduling systems, workplace technology, and access systems.
• Oversee outsourced IT provider and inventory of equipment.
• Support company meetings, events, and onsite activities.
• Lead future office moves and broker/landlord coordination.
• Handle unexpected issues in a fast-growing startup.

Skills

Office management

Startup experience

Organizational skills

Attention to detail

Vendor management

Tools

IT vendor coordination

Office equipment

Job description

Mach9, an AI CAD software company for civil engineering, seeks an exceptional Office Manager to own our physically based operations in San Francisco. In this 100% in-office role, you will ensure a smooth, secure, and welcoming workplace, manage vendors, IT, and onboarding processes, and coordinate moves as the company scales to ~75 employees.

You drive daily office needs, manage guest experiences, organize events, and own the office budget and assets with a can-do, proactive mindset.