GME Programs Coordinator - Medical Education & Compliance

Rochester Regional Health; Rochester (MN); On-site; USD 62,000 - 75,000; Full time

Job summary

Rochester Regional Health is seeking a GME Program Coordinator at Rochester General Hospital in Rochester, NY. This full-time role supports the Graduate Medical Education team by coordinating residency program data and ensuring accreditation and Joint Commission compliance.

The role involves maintaining schedules in Medhub, managing evaluations, budgeting activities, and coordinating onboarding, interviews, and reporting requirements across programs and sites.

Qualifications

• Associates degree in Business, Liberal Arts or Health related field required.
• Proficiency in Microsoft Excel and Word preferred.
• Excellent organizational, verbal and written communication skills.
• Experience in database management preferred; navigates web-based data systems; tech-savvy.

Responsibilities

• Maintain communication with GME office, departments, residency programs, faculty and residents.
• Maintain resident schedules and biographical data in Medhub; ensure CMS cost reports submission accuracy.
• Deploy resident and faculty evaluations in Medhub; ensure evaluations are completed.
• Monitor resident work hour reporting process.
• Assist in development of budget for program activities (orientation, retreats, conferences, electives, exams, social events).
• Upkeep of Kronos, Workday, and XM systems.
• Schedule 2x yearly resident evaluation meetings with program administration; document in resident files.
• Ensure all mandatory reporting requirements are fulfilled in collaboration with program directors.
• Manage ERAS and NRMP processes; facilitate resident interviews.
• Facilitate resident onboarding; maintain rotation site letters of agreement per ACGME/Medicare requirements.
• Maintain alumni training verification records and outcomes data.

Skills

Excel

Word

Organization

Communication skills

Independent work

Database management

Education

AA degree

Tools

Medhub

Kronos

Workday

XM systems

Job description

Rochester Regional Health is seeking a GME Program Coordinator at Rochester General Hospital in Rochester, NY. This full-time role supports the Graduate Medical Education team by coordinating residency program data and ensuring accreditation and Joint Commission compliance.

The role involves maintaining schedules in Medhub, managing evaluations, budgeting activities, and coordinating onboarding, interviews, and reporting requirements across programs and sites.