GME Program Coordinator, Radiology, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

UC Health in Cincinnati is seeking a Program Coordinator to oversee the fellowship program in collaboration with the fellowship director. The role ensures compliance with ACGME regulations and provides comprehensive support to the Division Director.

Responsibilities include managing applications, coordinating interviews, processing HR and licensing paperwork, arranging contracts and orientation, maintaining candidate schedules, and supporting accreditation site visits.

Qualifications

• Strong analytical skills required.
• Ability to interact effectively as a team member and collaborate.
• Ability to work without close supervision and set priorities.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Receive and maintain fellowship applications; communicate with applicants about the process; set up interview dates and itineraries.
• Initiate hiring paperwork for accepted fellows; coordinate HR and GME offices; oversee graduating fellows’ paperwork.
• Prepare annual contracts; process licensing, privileging, badges, keys; organize orientation with GME, DOM, Division, VA.
• Maintain and coordinate fellowship schedules (call, conference, rotation, evaluations).
• Ensure ACGME guidelines are met for accreditation purposes.
• Enter and maintain AMION for attending and fellow schedules.
• Facilitate quarterly committee meetings and semi-annual evaluations.
• Attend monthly Program Coordinator/Director meetings with GME office.
• Coordinate travel and work location logistics; ensure on-site attendance as needed.
• Support Division Director with calendars, travel, filing, website updates, and recruitment; organize faculty meetings and retreats.
• Travel to hospitals as needed; flexible hours to meet business needs.

Skills

Analytical skills

Team collaboration

Independent work

Multitasking

Education

High School Diploma or GED

Associate’s Degree preferred

Job description

Job Description

Coordinate the fellowship program in conjunction with fellowship director; maintain compliance with all ACGME accredited Fellowship Program regulations and providing full support to the Division Director.

Job Description

Coordinate the fellowship program in conjunction with fellowship director; maintain compliance with all ACGME accredited Fellowship Program regulations and providing full support to the Division Director.

Location

Cincinnati, OH, United States

Qualifications

EDUCATION

• High School Diploma or GED required.

Associate’s Degree preferred.

LICENSE & CERTIFICATION

• N/A YEARS OF EXPERIENCE:

A Minimum Of Three Years Program Management Experience Preferred.

REQUIRED SKILLS AND KNOWLEDGE

• Strong analytical skills.
• Ability to interact effectively as a member of a team and work collaboratively.
• Ability to work without close supervision and to set own priorities.
• Ability to manage multiple tasks and successfully meet deadlines.

Responsibilities

• Responsibility for receiving and maintaining fellowship applications, communicating with interested applicants about the application process, setting up candidate’s interview dates and itineraries for visit. –
• Initiating all the hiring paperwork for the accepted fellows to include all HR documents and working with the Hospital GME Office and HR Offices. Over see processing of all graduating fellow’s paperwork.
• Preparation of annual contracts for fellows, processing all licensing, privileging, script pads, badges, keys, pagers, Computer Access training as well as organizing orientation schedules with GME, DOM, the Division, and VA.
• Working within the program to compile, organize, and maintain fellow related schedules to include: call schedule, conference schedule, procedure log, clinic and rotation schedules, and evaluations.
• Assuring that ACGME guidelines are met for accreditation purposes.
• Entering and maintaining AMION for both attending and fellow schedules.
• Facilitate quarterly fellowship evaluation committee meetings, quarterly fellowship research committee meetings and semi-annual evaluations.
• Attendance at the monthly Program Coordinator and Program Director meetings held by the GME office.
• Working with physicians for call and clinic coverage due to schedule changes.
• Working with Fellowship program director in preparation for upcoming Accreditation Site Visits for the Department, Division. This involves adherence to program guidelines and regulations. Updating all fellowship program documents to include: curriculum, rotation schedules, call schedules, goals and objectives of the training program.
• Provide full support to the Division Director including calendars maintenance, travel arrangements, filing, conference calls, scheduling meetings, website updates, assist in the faculty recruitment process and any other duties that may be needed.
• Responsible for organizing bi-monthly faculty meetings, annual faculty retreats and annual fellow retreats.
• Perform other duties as assigned.
• While the position will work in a normal office environment, travel to the various hospitals and work locations will be necessary. Work hours will vary from time to time depending upon the needs of the business. Regular and predictable on-site attendance is required for this position.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is an EEO employer.