GME Program Coordinator, Psychiatry, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 52,000 - 63,000; Full time

Job summary

UC Health, Cincinnati, OH, seeks a program coordinator to manage the fellowship program in collaboration with the fellowship director and the Division Director. The role ensures compliance with ACGME regulations and provides full support to the Division Director.

Location-based responsibilities include coordinating applications, interviews, and onboarding, while maintaining scheduling, documentation, and accreditation readiness across the GME Office and HR teams.

Qualifications

• Minimum Required: High School Diploma or GED required.
• Associate’s Degree preferred.
• Minimum Required: A minimum of three years program management experience preferred.

Responsibilities

• Coordinate fellowship applications: receive, organize, and communicate with applicants about the process.
• Set up interview dates and itineraries for visiting candidates.
• Oversee HR documents for accepted fellows and liaise with GME Office and HR Offices.
• Prepare annual contracts and manage licensing, privileging, and orientation scheduling.
• Maintain fellow schedules (call, conference, rotations) and ensure accreditation guidelines are met.
• Enter and maintain schedules in AMION; support committee and faculty meetings.

Job description

Job Description

This role will coordinate the fellowship program in conjunction with fellowship director; maintain compliance with all ACGME accredited Fellowship Program regulations and providing full support to the Division Director.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

Location

Cincinnati, OH, United States

Qualifications

• Minimum Required: High School Diploma or GED required.
• Associate’s Degree preferred.
• Minimum Required: A minimum of three years program management experience preferred.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world‑class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is an EEO employer.

Responsibilities

• Responsibility for receiving and maintaining fellowship applications, communicating with interested applicants about the application process, setting up candidate’s interview dates and itineraries for visit.
• Initiating all the hiring paperwork for the accepted fellows to include all HR documents and working with the Hospital GME Office and HR Offices. Over see processing of all graduating fellow’s paperwork.
• Preparation of annual contracts for fellows, processing all licensing, privileging, script pads, badges, keys, pagers, Computer Access training as well as organizing orientation schedules with GME, DOM, the Division, and VA.
• Working within the program to compile, organize, and maintain fellow related schedules to include: call schedule, conference schedule, procedure log, clinic and rotation schedules, and evaluations.
• Assuring that ACGME guidelines are met for accreditation purposes.
• Entering and maintaining AMION for both attending and fellow schedules.
• Facilitate quarterly fellowship evaluation committee meetings, quarterly fellowship research committee meetings and semi-annual evaluations.
• Attendance at the monthly Program Coordinator and Program Director meetings held by the GME office.
• Working with physicians for call and clinic coverage due to schedule changes.
• Working with Fellowship program director in preparation for upcoming Accreditation Site Visits for the Department, Division. This involves adherence to program guidelines and regulations. Updating all fellowship program documents to include: curriculum, rotation schedules, call schedules, goals and objectives of the training program.
• Provide full support to the Division Director including calendars maintenance, travel arrangements, filing, conference calls, scheduling meetings, website updates, assist in the faculty recruitment process and any other duties that may be needed.
• Responsible for organizing bi-monthly faculty meetings, annual faculty retreats and annual fellow retreats.
• Perform other duties as assigned.