GME Program Coordinator, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

UC Health in Cincinnati is seeking a program coordinator to manage the fellowship program in collaboration with the fellowship director, ensuring compliance with ACGME regulations and providing full support to the Division Director.

The role covers applicant communications, onboarding, contract preparation, scheduling, and documentation management across GME offices, hospitals, and affiliates, with emphasis on calendar maintenance, travel, and meeting coordination.

Qualifications

• Minimum Required: High School Diploma or GED required.
• Associate degree preferred.
• Minimum of three years program management experience preferred.

Responsibilities

• Receive and maintain fellowship applications and communicate with applicants about the process.
• Set up interview dates and itineraries for visit.
• Oversee HR documents and processing for fellows; coordinate with GME and HR offices.
• Maintain schedules: call, conference, rotations, and evaluations.
• Ensure adherence to ACGME guidelines for accreditation.

Skills

Microsoft Office

Program management

Education

High School Diploma or GED

Associate’s Degree

Tools

AMION

MedHub

Job description

Job Description

Coordinate the fellowship program in conjunction with fellowship director; maintain compliance with all ACGME accredited Fellowship Program regulations and providing full support to the Division Director.

Location

Cincinnati, OH, United States

Qualifications

• Minimum Required: High School Diploma or GED required.
• Associate’s Degree preferred.
• LICENSE & CERTIFICATION: N/A.
• Minimum Required: A minimum of three years program management experience preferred.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is an EEO employer.

Responsibilities

• Responsibility for receiving and maintaining fellowship applications, communicating with interested applicants about the application process, setting up candidate’s interview dates and itineraries for visit.
• Initiating all the hiring paperwork for the accepted fellows to include all HR documents and working with the Hospital GME Office and HR Offices. Over see processing of all graduating fellow’s paperwork.
• Preparation of annual contracts for fellows, processing all licensing, privileging, script pads, badges, keys, pagers, Computer Access training as well as organizing orientation schedules with GME, DOM, the Division, and VA.
• Working within the program to compile, organize, and maintain fellow related schedules to include: call schedule, conference schedule, procedure log, clinic and rotation schedules, and evaluations.
• Assuring that ACGME guidelines are met for accreditation purposes.
• Entering and maintaining AMION for both attending and fellow schedules.
• Facilitate quarterly fellowship evaluation committee meetings, quarterly fellowship research committee meetings and semi-annual evaluations.
• Attendance at the monthly Program Coordinator and Program Director meetings held by the GME office.
• Working with physicians for call and clinic coverage due to schedule changes.
• Working with Fellowship program director in preparation for upcoming Accreditation Site Visits for the Department, Division. This involves adherence to program guidelines and regulations. Updating all fellowship program documents to include: curriculum, rotation schedules, call schedules, goals and objectives of the training program.
• Provide full support to the Division Director including calendars maintenance, travel arrangements, filing, conference calls, scheduling meetings, website updates, assist in the faculty recruitment process and any other duties that may be needed.
• Responsible for organizing bi-monthly faculty meetings, annual faculty retreats and annual fellow retreats.
• Coordinate day-to-day residency and fellowship program operations, serving as a primary administrative partner to the Residency Program Director and GME leadership.
• Support ACGME and institutional compliance by maintaining accurate documentation, tracking requirements and deadlines, and updating program procedures and SOPs as needed.
• Manage resident and fellow systems and records (including MedHub), ensuring data integrity across rotations, evaluations, onboarding, and trainee files.
• Plan and coordinate key program activities and educational events (e.g., interviews, meetings, grand rounds/lecture series, and the Residency Research Symposium), including logistics, scheduling, and communications.
• Collaborate with internal and external partners (e.g., GME office and rotation sites) to support onboarding and rotation agreements; must have strong and excellent Microsoft Office skills.
• Perform other duties as assigned.