GME Program Coordinator / Per Diem - Department Of Dentistry

Hartford HealthCare; Hartford (CT); On-site; USD 60,000 - 75,000; Part time

Job summary

Hartford HealthCare is seeking a Program Coordinator to manage day-to-day administration of ACGME residency and/or fellowship programs in collaboration with Program Directors and the Hartford Hospital Medical Education Office. This role supports onboarding, scheduling, and documentation across multiple programs.

Responsibilities include coordinating paperwork, maintaining databases (ERAS, New Innovations, GME Track, Healthstream, AMION), and assisting in recruitment and orientation activities.

Qualifications

• Associate’s degree or equivalent, in business administration or related field.
• Three years of high-level administrative support in a complex department.
• Experience in an academic medical center preferred; TAGME certification preferred.

Responsibilities

• Coordinate day-to-day administration of ACGME residency/fellowship programs.
• Provide administrative support to program directors/associates and faculty.
• Handle required paperwork for affiliations and onboarding of residents/fellows, including EPIC training.
• Oversee rotation and education schedules, reports, inquiries, and program manuals.
• Maintain program databases and assist in recruitment and orientation activities.
• Serve as site coordinator for UConn programs if applicable and support director/supervisors.

Skills

Administrative support

Organizational skills

Attention to detail

Education

Associate’s Degree or equivalent

Tools

ERAS Database

New Innovations

GME Track

Web ADS

Healthstream

AMION

Blackboard

MyEvaluations

Job description

Location Detail: 79 Retreat Ave HH Brownstone (10065)

Shift Detail: Per Diem

Work where every moment matters.

Every day, more than 40,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

Hartford Hospital is one of the largest and most respected teaching hospitals in New England. We are a Level 1 Trauma Center that provides cutting edge treatment to its patients. This is made possible by being home to the largest robotic surgery center in the Northeast and the Center for Education, Simulation and Innovation (CESI), one of the most-advanced medical simulation training centers in the world. When hospitals cannot provide the advanced care, expertise and new treatment options their patients require, they turn to us.

Job Summary

Coordinates the day-to-day administration of the academic, operational and financial activities of one or more Accreditation Council for Graduate Medical Education (ACGME) residency and/or fellowship training program(s) in collaboration with the Program Directors (PDs)/Associate Program Directors (APDs), the Hartford Hospital Medical Education Office, attending faculty, residents/fellows and if applicable, the University of CT (UConn) GME office. All activities are performed in accordance with ACGME guidelines, Hartford Hospital GME policies and if applicable, the University of Connecticut. Serves as Program Coordinator for the Hartford Hospital program and site coordinator (if applicable) for UConn Residency/fellowship Program(s).

Job Responsibilities

• Collaborates with PDs/APDs and if applicable, UConn Affiliates to assure compliance with all program requirements and provides educational coordination between Department Chiefs/Directors, attending physicians, Hartford Hospital Medical Education Office and UConn GME Office, if applicable.
• Provides administrative support to PDs/APDs.
• Coordinates required paperwork for specific program affiliations, institutions and on-boards new residents/fellows in collaboration with the Hartford Hospital Medical Education Office and if applicable, the UConn GME office which will include scheduling EPIC training.
• Provides administrative oversight for a residency or fellowship(s) program to include but not limited to drafting rotation and education schedules, preparing reports, handling inquiries, maintaining current program manuals, maintaining program files, scheduling meetings, and assisting in requests for verification of training.
• Maintains/works with applicable program databases/systems [i.e. ERAS Database, New Innovations, GME Track, Web ADS, Healthstream, if applicable, AMION, blackboard, Myevaluations]
• Actively involved in recruitment of new residents/fellows including initial screening of applications to ensure qualification, scheduling interviews, and related.
• Actively involved in annual program orientation and graduation.
• Serves as Hartford Hospital Coordinator for a Residency or Fellowship Program(s) and provides administrative support to Hartford Hospital Director and if applicable, site directors.
• Complete other responsibilities as assigned/deemed by the supervisor/manager to meet program and Departmental objectives.

Qualifications

• Associate’s Degree in business administration, secretarial science or related field
• Or, equivalency of combined education and experience.
• Three (3) years’ experience providing high level administrative support to a complex department, function or group of professionals.
• Prior work experience in an academic medical center as a Residency or Fellowship Program Coordinator and/or Program Site Coordinator preferred.
• Training Administrators of Graduate Medical Education (TAGME) Certification preferred.

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.