GME Program Coordinator

Ut-Health-Science-Center-At-SAN-Antoni; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

UT Health San Antonio is seeking an Administrative Coordinator to support day-to-day GME program operations under supervision. You will coordinate activities, maintain records, assist with applications and accreditation documentation, and serve as a resource for residents, fellows, and faculty.

This role requires attention to detail, confidentiality, and strong organizational and communication skills. You will help plan conferences, manage onboarding, assist with visa and credentialing

Qualifications

• Organizational skills required.
• Ability to locate, assemble, maintain, and understand data.
• Capability to multi-task in a fast-paced environment.
• Excellent oral and written communication skills.
• Strong interpersonal skills and collegiality.
• Ability to work independently and as part of a team.
• Experience with Microsoft Office; setting priorities and deadlines.
• Excellent attention to detail.
• Maintain confidentiality of sensitive information.
• Familiarity with GME data systems (ERAS, NRMP, New Innovations).
• Ability to follow templates, guidelines, and forms for structured correspondence.

Responsibilities

• Supports development and coordination of all aspects of the GME program(s).
• Assists leadership with recruitment, selection, and onboarding.
• Coordinates visa, licensure, and credentialing for residents/fellows.
• Ensures board eligibility and licensing eligibility for trainees.
• Coordinates conferences, didactic sessions, wellness activities, and program events.
• Assists accreditation activities including reviews and site visits.
• Plans program events like orientation, graduation, and retreats.
• Maintains letters of agreement and training documents.
• Supports use of GME data systems for evaluations, schedules, and duty hours.
• Prepares documentation for accreditation requirements.
• Maintains program files per retention schedules.
• Verifies training documentation for trainees.
• Maintains relationships with OGME members.
• Performs other duties as assigned.

Skills

Organizational skills

Data management

Multi-tasking

Communication skills

Interpersonal skills

Independent work

Team collaboration

Attention to detail

Confidentiality

GME data systems familiarity

Documentation templates

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Under direct supervision, indirectly reports to the Office of Graduate Medical Education, is responsible for providing support of the day-to-day operations by coordinating the activities of one or more complex GME programs. Facilitates and coordinates various training activities, maintains records, databases, provides curriculum information, assists with the application process and maintains documentation for continued accreditation. May work to assist the Program Director and serve as a resource for residents/fellows/faculty. Assists in tracking documentation and reports on educational activities for residents/fellows, for the purpose of meeting program accreditation requirements, meeting board certification requirements, and complying with policies and procedures of GME.

Responsibilities

• Supports the development and coordination of all aspects of the GME program(s).
• Assists program leadership with recruitment and selection process including application, interviewing, and onboarding processes.
• Assists in coordinating visa requirements, licensure and credentialing for residents/fellows.
• Assists Program director in ensuring board eligibility and licensing eligibility for all incoming and current trainees.
• Assists with coordination of conferences and didactic sessions, wellness activities, and other programmatic events.
• Assists with coordination of accreditation activities to include program reviews, site visits and other special meetings.
• Assists in planning programmatic events such as orientation, graduation, retreats, and other meetings.
• Assist with and maintain program letters of agreement and other training agreements.
• Assists in use of New Innovations for program, trainee, faculty evaluations, block schedules, duty hours monitoring. etc.
• Assists with documentation and dissemination of program-specific policies, to include residency training manual.
• Assists with maintenance of program files in accordance with records retention schedules.
• Assists in preparation of documentation for ACGME's or other accrediting body's annual requirements.
• Responsible for completion of verification of training documentation for trainees.
• Maintains working relationship with members of OGME.
• Performs all other duties as assigned.

Qualifications

• Organizational skills.
• Ability to locate, assemble, maintain, and understand data.
• Ability to multi-task and anticipate needs in a fast-paced environment.
• Excellent oral and written communication skills.
• Good interpersonal skills and collegiality.
• Ability to work independently and as part of a team.
• Experience with Microsoft Office; setting priorities and working to meet deadlines.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Become familiar within first year of GME data systems (ERAS, NRMP, New Innovations, etc.).
• Ability to follow templates, guidelines, and forms for structured correspondence.
• Ability to establish strong working relationship with program leadership and GME affiliates.
• Develop understanding of ACGME, institutional, and TMB policies and procedures.

Education

• High school diploma or GED required.

Required Skills

• Min (2-3) years of administrative or related experience is required. Experience in a dynamic, fast paced environment, preferred.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Job Info

• Job Identification 7886
• Job Category Acad Prog & Student Services
• Posting Date 09/02/2026, 06:47 PM
• Locations 0001 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)
• Job Schedule Full time
• Organization M2400 - Radiology, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center