GME Program Administrator 2-28230

Rush University Medical Center; Chicago (IL); On-site; USD 44,000 - 72,000; Full time

Job summary

Rush University Medical Center in Chicago, IL, seeks a Program Administrator 2 to manage residency or fellowship program operations under the Program Director, ensuring accreditation compliance and day-to-day administration.

This role partners with leadership to analyze data, oversee evaluations, onboarding, licensing, visa documentation, and coordinate events, recruitment, and reporting to support program oversight.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least three years of recent progressive responsibility in an educational, medical, or office environment.
• Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint).
• Strong verbal and written communication skills.
• Strong interpersonal skills.

Responsibilities

• Plans and leads coordination of educational activities, including logistics, materials, vendor coordination, and documentation to meet program requirements.
• Oversees collection and documentation of accreditation data and supports ACGME reporting activities.
• Ensures and enforces trainee compliance with program, institutional, regulatory, and accreditation requirements by interpreting standards, resolving issues, and determining appropriate actions.
• Oversees program data and reporting; identifies trends and provides recommendations to program leadership to support decision-making and compliance.
• Coordinates and monitors delivery of evaluations, ensures completion, and produces reporting; supports development of evaluation tools.
• Manages planning and logistics for program events, retreats, and in-service exams.
• Leads onboarding and orientation processes, including complex requirements such as licensing and visa documentation; serves as a resource to trainees.
• Develops and presents reports and documentation to support program oversight, accreditation and compliance activities; communicates findings to stakeholders.
• Partners with program committees and collaborates with leadership to develop agendas, analyze program data, and track outcomes.
• Maintains and administers program policies; enforces compliance and provides guidance on interpretation of GME requirements.
• Implements program improvement initiatives and supports the development of operational processes.
• Administers recruitment processes, including application review coordination, applicant communication, and interview management.
• Maintains trainee schedules and ensures accuracy of affiliated site data, agreements, and system records.
• Exercises independent judgment in interpreting policies, resolving complex issues, and advising program leadership on program operations and compliance matters.
• Updates program website content as needed.
• Other duties as required.

Skills

Verbal and written communication

Interpersonal skills

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Program Administrators

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $32.00 - $52.08 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

Job Summary:

Under the direction of the Program Director, the GME Program Administrator 2 manages the administration and day-to-day operations of a residency or fellowship program in accordance with accreditation requirements and institutional policies. This role exercises independent judgment in interpreting requirements, managing program activities, and addressing complex operational and compliance issues. The Program Administrator 2 partners with program leadership to support program performance, provides recommendations based on data and trends, and leads coordination of key program functions.

Required Job Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• At least three years of recent progressive responsibility in an educational, medical, or office environment
• Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint)
• Strong verbal and written communication skills
• Strong interpersonal skills

Responsibilities

Job Responsibilities:

• Plans and leads coordination of educational activities, including logistics, materials, vendor coordination, and documentation to meet program requirements.
• Oversees collection and documentation of accreditation data and supports ACGME reporting activities.
• Ensures and enforces trainee compliance with program, institutional, regulatory, and accreditation requirements by interpreting standards, resolving issues, and determining appropriate actions.
• Oversees program data and reporting; identifies trends and provides recommendations to program leadership to support decision-making and compliance.
• Coordinates and monitors delivery of evaluations, ensures completion, and produces reporting; supports development of evaluation tools.
• Manages planning and logistics for program events, retreats, and in-service exams.
• Leads onboarding and orientation processes, including complex requirements such as licensing and visa documentation; serves as a resource to trainees.
• Develops and presents reports and documentation to support program oversight, accreditation and compliance activities; communicates findings to stakeholders.
• Partners with program committees and collaborates with leadership to develop agendas, analyze program data, and track outcomes.
• Maintains and administers program policies; enforces compliance and provides guidance on interpretation of GME requirements.
• Implements program improvement initiatives and supports the development of operational processes.
• Administers recruitment processes, including application review coordination, applicant communication, and interview management.
• Maintains trainee schedules and ensures accuracy of affiliated site data, agreements, and system records.
• Exercises independent judgment in interpreting policies, resolving complex issues, and advising program leadership on program operations and compliance matters.
• Updates program website content as needed.
• Other duties as required.

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.