GME Program Administrator II - Compliance & Operations

Rush University Medical Center; Chicago (IL); On-site; USD 44,000 - 72,000; Full time

Job summary

Rush University Medical Center in Chicago, IL, seeks a Program Administrator 2 to manage residency or fellowship program operations under the Program Director, ensuring accreditation compliance and day-to-day administration.

This role partners with leadership to analyze data, oversee evaluations, onboarding, licensing, visa documentation, and coordinate events, recruitment, and reporting to support program oversight.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least three years of recent progressive responsibility in an educational, medical, or office environment.
• Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint).
• Strong verbal and written communication skills.
• Strong interpersonal skills.

Responsibilities

• Plans and leads coordination of educational activities, including logistics, materials, vendor coordination, and documentation to meet program requirements.
• Oversees collection and documentation of accreditation data and supports ACGME reporting activities.
• Ensures and enforces trainee compliance with program, institutional, regulatory, and accreditation requirements by interpreting standards, resolving issues, and determining appropriate actions.
• Oversees program data and reporting; identifies trends and provides recommendations to program leadership to support decision-making and compliance.
• Coordinates and monitors delivery of evaluations, ensures completion, and produces reporting; supports development of evaluation tools.
• Manages planning and logistics for program events, retreats, and in-service exams.
• Leads onboarding and orientation processes, including complex requirements such as licensing and visa documentation; serves as a resource to trainees.
• Develops and presents reports and documentation to support program oversight, accreditation and compliance activities; communicates findings to stakeholders.
• Partners with program committees and collaborates with leadership to develop agendas, analyze program data, and track outcomes.
• Maintains and administers program policies; enforces compliance and provides guidance on interpretation of GME requirements.
• Implements program improvement initiatives and supports the development of operational processes.
• Administers recruitment processes, including application review coordination, applicant communication, and interview management.
• Maintains trainee schedules and ensures accuracy of affiliated site data, agreements, and system records.
• Exercises independent judgment in interpreting policies, resolving complex issues, and advising program leadership on program operations and compliance matters.
• Updates program website content as needed.
• Other duties as required.

Skills

Verbal and written communication

Interpersonal skills

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Rush University Medical Center in Chicago, IL, seeks a Program Administrator 2 to manage residency or fellowship program operations under the Program Director, ensuring accreditation compliance and day-to-day administration.

This role partners with leadership to analyze data, oversee evaluations, onboarding, licensing, visa documentation, and coordinate events, recruitment, and reporting to support program oversight.