GME Operations Lead - Residency & Fellowship Programs

University of Rochester; City of Rochester (NY); On-site; USD 57,000 - 79,000; Full time

Job summary

The University of Rochester's S & GG Wing – SMD is seeking a Graduate Medical Education (GME) Operations Administrator to oversee onboarding, appointment administration and the employment lifecycle for residency and fellowship programs.

You will support HR processes, Workday tasks, compliance and trainee records while collaborating with program leadership, Human Resources, Identity Management and external agencies to deliver accurate, efficient services.

Qualifications

• Bachelor's degree required and 3+ years administrative experience.
• Experience coordinating complex administrative and operational processes preferred.
• Strong knowledge of HR workflows and data privacy is essential.

Responsibilities

• Oversee trainee appointment, onboarding, transfer, and separation processes.
• Provide HR operations support for trainee records and related systems.
• Coordinate onboarding logistics, documents, identity management, and communications.
• Maintain accurate trainee information across enterprise systems and reporting tools.
• Ensure compliance with regulatory requirements and SOPs for trainee programs.
• Support continuous process improvement and cross-department collaboration.

Skills

HR systems

Leadership

Advanced Excel

Communication

Enterprise databases

Microsoft 365

Education

Bachelor's degree

Tools

Workday

MedHub

Microsoft 365

Job description

The University of Rochester's S & GG Wing – SMD is seeking a Graduate Medical Education (GME) Operations Administrator to oversee onboarding, appointment administration and the employment lifecycle for residency and fellowship programs.

You will support HR processes, Workday tasks, compliance and trainee records while collaborating with program leadership, Human Resources, Identity Management and external agencies to deliver accurate, efficient services.