GME HR Administrator - Labor Relations & Leave Specialist

University of Minnesota; Minnesota; Hybrid; USD 65,000 - 75,000; Full time

Job summary

University of Minnesota is recruiting a GME Human Resources Administrator to drive administrative excellence across the Graduate Medical Education HR ecosystem. The role reports to the Senior HRBP and leads workflows, visa compliance, performance management guidance, and leave processes for residents and fellows within a dynamic academic medicine environment.

The position emphasizes organizing HR data, supporting labor relations, investigations, and cross-program process improvements across GME,

Qualifications

• BA/BS in Human Resources, Business Administration, or a related field, plus at least two (2) years of HR administrative or generalist experience or an equivalent combination of related education and professional HR experience to equal at least six years
• Previous experience working closely with labor-represented employee groups
• Demonstrated proficiency with tracking tools and office software (Smartsheet, Excel, and Google Workspace applications)
• Exceptional attention to detail, strong time management skills, and a demonstrated ability to handle highly sensitive, confidential employee/trainee records with discretion
• Preferred qualifications include experience in higher education, academic medicine, or a Graduate Medical Education (GME) environment
• Experience assisting with formal workplace investigations, union grievances or labor arbitration file preparation
• Familiarity with medical resident/fellow employment workflows, leave policies (FMLA/parental), or visa processing procedures (H-1B, J-1)

Responsibilities

• Serve as a first-level HR resource to GME Program Directors, Program Administrators, and other stakeholders regarding interpretation and application of labor agreements, HR policies, and employee relations procedures affecting residents and fellows
• Independently review routine labor and employee relations matters, assess collective bargaining agreement provisions and University policies, identify procedural requirements, and recommend next steps within guidelines
• Manage operational administration of collective bargaining agreement provisions, including monitoring contractual obligations, identifying compliance requirements, tracking deadlines, and advising stakeholders on established processes
• Provide consultation and procedural guidance to Program Directors and administrators regarding routine employee relations matters, escalating to Sr. HRBP as needed
• Support formal workplace investigations and grievance processes by gathering and organizing records, preparing case materials, and monitoring timelines
• Identify emerging employee and labor relations concerns and recommend follow-up or process improvements
• Develop and maintain tools, resources, and standardized procedures to support consistent application of labor agreements and employee relations processes across GME programs
• Independently administer trainee leave processes, review policy and contractual requirements, identify documentation needs, and advise on steps
• Oversee review and execution of trainee leave cases (FMLA, parental, medical) and standardize documentation workflows

Skills

Labor relations

HR policies

Performance management

Leave processes

Data tracking

Smartsheet

Excel

Google Workspace

Education

BA/BS in HR or related field

Tools

Smartsheet

Excel

Google Workspace

Job description

University of Minnesota is recruiting a GME Human Resources Administrator to drive administrative excellence across the Graduate Medical Education HR ecosystem. The role reports to the Senior HRBP and leads workflows, visa compliance, performance management guidance, and leave processes for residents and fellows within a dynamic academic medicine environment.

The position emphasizes organizing HR data, supporting labor relations, investigations, and cross-program process improvements across GME,