GME Education Coordinator — Shape Tomorrow Physicians (Mon-Fri)

Baystate Health; Springfield (MA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Excellent compensation

Generous PTO and benefits

Job summary

Baystate Health is seeking a Graduate Medical Education Coordinator to support residency and fellowship programs in Springfield, MA. You will collaborate with program directors, faculty, residents, and leadership to manage operations and ensure accreditation compliance.

You will coordinate recruitment through ERAS, manage schedules and evaluations in New Innovations, and support annual program reviews while staying current with ACGME requirements.

Qualifications

• 3–5 years of Graduate Medical Education experience or demonstrated experience supporting academic medical education within a teaching hospital environment, required
• Experience coordinating complex administrative processes requiring attention to detail and regulatory compliance, required
• Advanced Microsoft Office skills, required
• Experience working with ACGME-accredited residency or fellowship programs.
• Familiarity with ERAS, New Innovations, WebADS, NRMP, and other graduate medical education systems.
• Knowledge of ACGME Common and Program-Specific Requirements.

Responsibilities

• Coordinate the daily operations of an ACGME-accredited residency or fellowship program while ensuring compliance with accreditation requirements and institutional policies.
• Serve as the primary liaison between residents, fellows, faculty, Program Directors, GME leadership, and hospital departments.
• Support physician recruitment by managing applications through ERAS, coordinating interview days, assisting with candidate selection, and preparing NRMP rank lists.
• Maintain trainee schedules, duty hours, conference calendars, and curriculum within New Innovations, ensuring accuracy and compliance.
• Oversee evaluation processes, monitor completion rates, generate compliance reports, and support semi-annual and annual program reviews.
• Track and maintain resident, fellow, and faculty scholarly activity and research accomplishments.
• Assist with ACGME accreditation activities, including WebADS updates, annual reporting, site visit preparation, Program Information Forms (PIFs), and specialty board documentation.
• Coordinate medical student and visiting learner rotations, including scheduling and evaluation management.
• Manage resident and fellow leave tracking, vacation records, and documentation while ensuring compliance with institutional policies.
• Process reimbursements and educational expenses while supporting program budget activities.
• Continuously stay current on ACGME program requirements, accreditation updates, and best practices in graduate medical education.

Skills

Attention to detail

Regulatory compliance

Advanced MS Office

Education

GED or HiSET

Tools

ERAS

New Innovations

WebADS

NRMP

Job description

Baystate Health is seeking a Graduate Medical Education Coordinator to support residency and fellowship programs in Springfield, MA. You will collaborate with program directors, faculty, residents, and leadership to manage operations and ensure accreditation compliance.

You will coordinate recruitment through ERAS, manage schedules and evaluations in New Innovations, and support annual program reviews while staying current with ACGME requirements.