GME Education Coordinator

100 Baystate Medical Center; EE. UU.; Presencial; USD 30.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Excellent compensation

Low-cost health/dental/vision plan

Generous PTO

Continuing education support

Retirement plan with employer match

Descripción de la vacante

Baystate Health in Springfield, MA seeks a Graduate Medical Education Coordinator to support residency and fellowship programs, ensuring compliant operations and a strong educational experience.

You will coordinate daily program activities with directors, faculty, residents and departments; manage schedules, duty hours, evaluations, and ACGME reporting while supporting recruitment and accreditation readiness.

Formación

• 3–5 years of GME experience in a teaching hospital environment (preferred).
• Experience coordinating complex administrative processes with attention to regulatory compliance.
• Advanced Microsoft Office skills.
• Familiarity with ERAS, New Innovations, WebADS, NRMP, and other GME systems.
• Knowledge of ACGME Common and Program-Specific Requirements.

Responsabilidades

• Coordinate daily operations of an ACGME-accredited residency or fellowship program.
• Serve as liaison between residents, fellows, faculty, Program Directors, and GME leadership.
• Manage applications through ERAS, coordinate interview days, assist with candidate selection and NRMP lists.
• Maintain trainee schedules, duty hours, calendars, and curriculum within New Innovations.
• Oversee evaluation processes, monitor completion rates, and support program reviews.
• Track scholarly activity and research accomplishments of residents and faculty.
• Assist with accreditation activities, including WebADS updates and PIFs.
• Coordinate medical student and visiting learner rotations, including scheduling and evaluation management.
• Manage leave tracking, vacations, and documentation in line with policies.
• Process reimbursements and educational expenses; support program budgets.

Conocimientos

GME experience

Regulatory compliance

Advanced Microsoft Office

ERAS familiarity

New Innovations familiarity

WebADS familiarity

NRMP familiarity

ACGME requirements knowledge

Descripción del empleo

Graduate Medical Education (GME) Coordinator

Support the Next Generation of Physicians. Make a Lasting Impact on Medical Education. At Baystate Health, we're committed to developing exceptional physicians who will shape the future of healthcare. As a Graduate Medical Education (GME) Coordinator, you'll play an essential role in supporting our residency and fellowship programs, ensuring physicians-in-training have the resources, guidance, and operational support they need to succeed.

RESPONSIBILITIES

Working closely with Program Directors, faculty, residents, fellows, and the Graduate Medical Education leadership team, you'll help manage the day-to-day operations of an ACGME-accredited training program while ensuring compliance with accreditation standards and delivering an outstanding educational experience.

As the administrative backbone of a Graduate Medical Education program, you will:

• Coordinate the daily operations of an ACGME-accredited residency or fellowship program while ensuring compliance with accreditation requirements and institutional policies.
• Serve as the primary liaison between residents, fellows, faculty, Program Directors, GME leadership, and hospital departments.
• Support physician recruitment by managing applications through ERAS, coordinating interview days, assisting with candidate selection, and preparing NRMP rank lists.
• Maintain trainee schedules, duty hours, conference calendars, and curriculum within New Innovations, ensuring accuracy and compliance.
• Oversee evaluation processes, monitor completion rates, generate compliance reports, and support semi-annual and annual program reviews.
• Track and maintain resident, fellow, and faculty scholarly activity and research accomplishments.
• Assist with ACGME accreditation activities, including WebADS updates, annual reporting, site visit preparation, Program Information Forms (PIFs), and specialty board documentation.
• Coordinate medical student and visiting learner rotations, including scheduling and evaluation management.
• Manage resident and fellow leave tracking, vacation records, and documentation while ensuring compliance with institutional policies.
• Process reimbursements and educational expenses while supporting program budget activities.
• Continuously stay current on ACGME program requirements, accreditation updates, and best practices in graduate medical education.

QUALIFICATIONS

3–5 years of Graduate Medical Education experience or demonstrated experience supporting academic medical education within a teaching hospital environment, required Experience coordinating complex administrative processes requiring attention to detail and regulatory compliance, required Advanced Microsoft Office skills, required Experience working with ACGME-accredited residency or fellowship programs. Familiarity with ERAS, New Innovations, WebADS, NRMP, and other graduate medical education systems. Knowledge of ACGME Common and Program-Specific Requirements.

LOCATION

759 Chestnut St. Springfield, MA

SCHEDULE

Full-time, 40 hours a week Monday through Friday – No weekends, No holidays 8:00am-4:30pm

ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation
• High-quality, low-cost medical, dental and vision insurance
• Generous PTO – up to 25 days in the first year, with scheduled earned increases
• Continuing education support and reimbursement
• First Time Home Buyers Financial Packages
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental, physical, and financial health
• Pet, home, auto and personal insurance
• Life insurance Reimbursement for a variety of well-being activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
• Wellbeing programs that include but are not limited to mental, physical, and financial health Education: GED or HiSET (Required) Certifications: Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum $21.95 - $25.22 - $29.82

Equal Employment Opportunity Employer Baystate Health is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

About Baystate Health Baystate Health is a not-for-profit, integrated healthcare system with hospitals, physician practices, a health plan and more serving over 800,000 people throughout western New England. Baystate Health is the safety net provider in Western Massachusetts. With roots dating to the founding of Springfield Hospital in 1883, Baystate Health has been providing high-quality, compassionate and accessible care in the Pioneer Valley for more than 140 years and continues to be a pillar of its community - rooted here, serving here, and helping generations thrive here. With a focus on advancing health for all, Baystate is not only a keystone of the region, it is a national leader in health care. Learn more at BaystateHealth.Org The ever-growing health system includes six Massachusetts hospitals: Baystate Medical Center in Springfield Baystate Children’s Hospital (located at Baystate Medical Center) Baystate Franklin Medical Center in Greenfield Baystate Wing Hospital in Palmer Baystate Noble Hospital in Westfield Baystate Mercy Hospital in Springfield