Global Study Programs Administrative Coordinator

Chicago Headquarters; Chicago (IL); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health benefits

Employee assistance program

Job summary

IES Abroad in Chicago is seeking an Academic Process Coordinator (APC) to provide program support and administrative assistance across international study centers. You will manage course registrations, update center data, and help with syllabi formatting, fees updates, and promotional materials, reporting to the Manager, Academic Processes.

This hybrid role requires 2+ years in admin, strong MS Office skills, excellent communication, and the ability to work independently or as part of a team;

Qualifications

• 2+ years in an administrative role preferred.
• Strong computer skills including Microsoft Office and database entry.
• Excellent written and verbal communication.
• Attention to detail and strong organizational skills.
• Ability to work independently or in a team.
• Experience living and/or studying abroad is beneficial.

Responsibilities

• Administrative support for centers and programs.
• Maintain up-to-date information about all program aspects.
• Update knowledge base with Center updates and queries.
• Assist with language assessment tests and related forms.
• Plan budgeting, communication, and curricular materials.
• Coordinate travel arrangements and calendars as needed.
• Process expense reports and organize program files.

Skills

Administrative experience

Microsoft Office

Communication skills

Attention to detail

Organizational skills

Interpersonal skills

Team player

Second language a plus

Education

Associate’s degree

Bachelor’s degree with administrative skills

Tools

Web content management

Microsoft Office

Database entry

Job description

IES Abroad in Chicago is seeking an Academic Process Coordinator (APC) to provide program support and administrative assistance across international study centers. You will manage course registrations, update center data, and help with syllabi formatting, fees updates, and promotional materials, reporting to the Manager, Academic Processes.

This hybrid role requires 2+ years in admin, strong MS Office skills, excellent communication, and the ability to work independently or as part of a team;