Global Society Operations Coordinator

Ieee Sa; Piscataway Township (NJ); On-site; USD 30,000 - 39,000; Part time

Job summary

IEEE, a leading global professional association, seeks a Temporary Administrative Assistant to support the IEEE Robotics and Automation Society (RAS) Executive Office. You will manage daily operational, analytical, financial, and digital tasks across chapters, publications, conferences, awards, and governance.

The role demands high accuracy, strong organizational skills, and the ability to work independently across multiple digital tools and time zones.

Qualifications

• Associate’s degree or equivalent experience required.
• Bachelor’s degree preferred in related field or equivalent experience.
• Proficient with Google Workspace, Smartsheet, Slack, and WordPress.
• Strong analytical, communication, and organizational skills; capable across global time zones.

Responsibilities

• Verify data, maintain Smartsheet records, and generate PDFs.
• Manage MSP budgets, approvals, notifications, reimbursements, and travel logistics.
• Coordinate IDEA applications, travel, housing, and conference registrations.
• Support Technical Committees and Distinguished Lecturer activities; track statuses.
• Schedule international meetings across time zones and manage calendars.
• Maintain RAS Positions Document and perform committee checks.
• Coordinate volunteer vetting and IEEE governance processes.
• Oversee conference logistics for major events and merchandise.
• Process contracts, invoices, wire transfers, POs, and supplier setups.
• Assist Executive Director with other duties.

Skills

Analytical skills

Communication skills

Organizational skills

Time zone coordination

Education

Associate’s Degree or equivalent experience

Bachelor’s Degree or relevant experience in association/non-profit/academic environment

Tools

Google Workspace (Calendar/Groups/Sheets)

Smartsheet

Slack

WordPress

Job description

IEEE, a leading global professional association, seeks a Temporary Administrative Assistant to support the IEEE Robotics and Automation Society (RAS) Executive Office. You will manage daily operational, analytical, financial, and digital tasks across chapters, publications, conferences, awards, and governance.

The role demands high accuracy, strong organizational skills, and the ability to work independently across multiple digital tools and time zones.