Global Society Operations & Admin Coordinator

Institute of Electrical and Electronics Engineers, Inc.; Piscataway Township (NJ); On-site; USD 25,000 - 39,000; Part time

Job summary

The Temporary Administrative Assistant supports the IEEE Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, financial, and digital administrative tasks.

Working closely with staff and volunteer leadership, this role ensures smooth Society operations across Chapter programs, Publications digital infrastructure, international Conference logistics, Award administration, and Governance support.

Responsibilities

• Data verification, data cleaning, budget calculations, and PDF generation for Smartsheet records.
• Process Member Service Programs budgets and reimbursements, and handle travel logistics.
• Coordinate IDEA program activities: flight/hotel arrangements and conference registrations.
• Support Technical Committees and DL event requests; monitor statuses.
• Schedule international meetings across time zones; manage Google Calendar invites and polls.
• Oversee website updates and conference logistics for major events.
• Coordinate merchandise shipments and Sustainability/Grants administration.

Job description

The Temporary Administrative Assistant supports the IEEE Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, financial, and digital administrative tasks.

Working closely with staff and volunteer leadership, this role ensures smooth Society operations across Chapter programs, Publications digital infrastructure, international Conference logistics, Award administration, and Governance support.