Global Real Estate Project Lead

Visa Hunt; San Francisco (CA); Hybrid; USD 166,500 - 203,500; Full time

Job summary

Anthropic is seeking a detail-oriented Real Estate Coordinator to join our Workplace and Real Estate team. This key role coordinates global real estate projects across multiple offices, acting as the main liaison between external project managers, vendors, and internal stakeholders.

The ideal candidate has 7+ years of corporate real estate project management experience and exceptional organizational skills to manage multiple concurrent projects in a fast-paced environment.

Qualifications

• 7+ years of corporate real estate project management experience.
• Experience coordinating office moves and space reconfigurations.
• Strong communication with internal/external stakeholders.
• Ability to manage multiple concurrent projects in a fast-paced environment.
• Exceptional attention to detail and organizational skills.
• Proficient with G Suite applications.
• Capable of independent work with proactive issue escalation.

Responsibilities

• Coordinate the delivery of multiple real estate projects across an international portfolio, ensuring swift project set up, timely completion, and within budget parameters
• Serve as primary liaison between external project managers and internal stakeholders, facilitating clear communication and project alignment
• Assist in monitoring milestones, deliverables, and potential risks across all active projects
• Support in project meetings and coordinate follow-through on all commitments
• Coordinate office moves and team relocations as we expand into new spaces and optimize existing neighborhoods
• Develop move plans and timelines, coordinating with IT, Security, Facilities, and affected teams to ensure plans and roles and responsibilities are clearly communicated
• Ensure moves are executed on time and with minimal disruption
• Lead new project setup including obtaining Certificates of Insurance (COIs), processing initial wire transfers to new Landlords for deposits and first month rent, raising internal purchase orders, and coordinating with Finance Team on obtaining Letters of Credit
• Coordinate with Finance team to ensure proper documentation and compliance with Treasury Regulation requirements and accountable plan policies
• Maintain project budgets with external project managers and flag variances to leadership, ensuring fiscal responsibility across all initiatives
• Support lease administration activities across the global portfolio
• Prepare and distribute regular project status updates to stakeholders, creating written updates that clearly communicate progress, challenges (including mitigation steps taken) and next steps
• Ensure all project documentation is properly maintained and accessible
• In partnership with external project managers, ensure project delivery meets Anthropic standards

Skills

Attention to detail

Project coordination

Communication

Time management

Stakeholder management

G-Suite / Google Workspace

Office moves / space planning

Education

Bachelor's degree

Job description

Anthropic is seeking a detail-oriented Real Estate Coordinator to join our Workplace and Real Estate team. This key role coordinates global real estate projects across multiple offices, acting as the main liaison between external project managers, vendors, and internal stakeholders.

The ideal candidate has 7+ years of corporate real estate project management experience and exceptional organizational skills to manage multiple concurrent projects in a fast-paced environment.