Global Real Estate Programs Coordinator

Visa Hunt; San Francisco (CA); Hybrid; USD 166,500 - 203,500; Full time

Job summary

Anthropic is hiring a Real Estate Program Coordinator to drive end‑to‑end office setup, rent processing, and broker portfolio triage. You will coordinate deposits, Letters of Credit, PO workflows, and vendor invoicing while partnering with Finance, AP, Legal, and brokers to keep our real estate program scalable.

The role emphasizes organized, detail‑oriented execution across time zones, with a strong focus on communication and process discipline as Anthropic scales its global portfolio.

Qualifications

• Experience in corporate real estate operations, real estate program coordination, executive support to a real estate leader, or a closely adjacent operations role.
• Hold a Bachelor's degree, or equivalent professional experience.
• Hands-on experience coordinating commercial real estate transactions, including wire transfers, security deposits, Letters of Credit, and PO/invoice workflows.
• Are highly organized and detail-obsessed, with a track record of managing many concurrent workstreams across time zones without dropping balls.
• Have strong written communication skills and can produce clear, concise status updates and stakeholder communications.
• Are proficient in Google Sheets/Docs, Airtable (or comparable database/no-code tools), and basic financial workflow tools.
• Are comfortable partnering with Finance, AP, Legal, and external vendors and brokers, and can hold cross-functional partners accountable to deadlines diplomatically.
• Have experience working in high-growth environments where processes are being built in real time.

Responsibilities

• Own end-to-end setup of new offices, including initial security deposit and first‑month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.
• Manage end-to‑end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.
• Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.
• Maintain real‑time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.
• Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.
• Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow‑through.
• Update and reissue POs as leases are amended, renewed, or escalated.
• Serve as the day‑to‑day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio.
• Surface decisions needed from the Head of Real Estate, and keep the team focused on what matters most each week.
• Track action items, follow‑ups, and open questions across every active broker workstream so nothing falls through the cracks.
• Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder‑facing reporting.
• Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners.
• Draft communications and support delivery of the Workplace All‑Hands, Real Estate Roadmap meetings and similar updates related to real‑estate transactions and milestones.
• Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows.
• Surface risks, blockers, and decision points to the Head of Real Estate clearly and early, with proposed paths forward.

Skills

Real estate operations

Cross-functional collaboration

Written communication

Time-zone coordination

Google Sheets/Docs

Airtable

Vendor coordination

High-growth environment experience

Executive support to real estate lead

Education

Bachelor's degree

Tools

Airtable

Google Sheets

Job description

Anthropic is hiring a Real Estate Program Coordinator to drive end‑to‑end office setup, rent processing, and broker portfolio triage. You will coordinate deposits, Letters of Credit, PO workflows, and vendor invoicing while partnering with Finance, AP, Legal, and brokers to keep our real estate program scalable.

The role emphasizes organized, detail‑oriented execution across time zones, with a strong focus on communication and process discipline as Anthropic scales its global portfolio.