Global Reach Administrative Assistant

VICTORY CHRISTIAN CENTER INC; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

The Global Reach Admin Assistant will support the Global Reach department, focusing on short-term missions. This role is responsible for processing funds, managing follow-up communications, organizing events, and completing various administrative tasks to ensure the department operates efficiently and effectively.

The Global Reach Admin Assistant must communicate clearly, organize donor records and reports, and help coordinate mission trip logistics while aligning with Victory branding and

Qualifications

• High school degree or equivalent.
• Strong written and verbal communication skills.
• Critical thinking and problem-solving abilities.
• Administrative and computer skills to manage records and events.
• Organized with the ability to prioritize tasks and meet deadlines.
• Ability to work in a fast-paced, creative environment.
• Effective collaboration with volunteers and staff.

Responsibilities

• Process financial contributions and maintain proper documentation.
• Manage donor information, funds records, and trip expenses.
• Prepare and distribute regular reports as needed.
• Respond to inquiries about mission trips and programs.
• Plan and organize department events and logistics for trips and fundraising.
• Provide administrative support and manage office needs for the Global Reach team.
• Assist in creating and scheduling social media content to promote missions.
• Coordinate with Communications to ensure brand-consistent messaging.
• Design basic graphics and digital assets for campaigns.
• Maintain and update department web pages, trip applications, and materials.

Skills

Communication skills

Administrative skills

Proficient computer skills

Organized

Time management

Problem-solving

Attention to detail

Team player

Education

High school diploma or equivalent

Job description

Job Details

Job Location: Tulsa, OK 74136

Global Reach Admin Assistant

Position Status: Full-Time

Classification: Non-Exempt

SUMMARY

The Global Reach Admin Assistant will support the Global Reach department, focusing on short-term missions. This role is responsible for processing funds, managing follow-up communications, organizing events, and completing various administrative tasks to ensure the department operates efficiently and effectively.

DUTIES AND RESPONSIBILITIES

• Processes financial contributions and ensure proper documentation.


• Maintains accurate records of funds, donor information, and mission trip expenses.


• Prepares and distributes reports as needed.


• Responds to inquiries and provides information about mission trips.


• Assists in planning and organizing department events, including mission trip logistics, fundraising events, and team meetings.


• Provides administrative assistance to the Global Reach Department, including organizing special meetings and managing office needs.


• Assists in the creation and scheduling of social media content to promote upcoming missions trips, highlight team stories and share department updates.


• Collaborates with the Communications team to ensure messaging aligns with overall church branding and strategy.


• Designs basic graphics and digital assets for use in email campaigns, social media posts and printed materials relating to missions.


• Helps maintain the department’s online presence by updating the content of web pages, trip applications and promotional materials as needed.

QualificationsMINIMUM QUALIFICATIONS

• High school degree or equivalent


• Professional communication skills including verbal and written communication.


• Critical thinking and problem-solving skills.


• Administrative skills.


• Proficient computer skills


• Organized with the ability to prioritize tasks.


• Time management skills with a proven ability to meet deadlines.


• Ability to work with excellence in a fast paced, creative environment.


• Provide quality leadership motivating Victory Reach volunteers in a positive manner, communicating effectively the vision, goals and expectations of the department


• Efficiently manage all resources on behalf of the ministry

Physical Requirements

• Must be physically capable of enduring long periods of travel by various means, including air, sea, and ground transportation, often under conditions that may be less than ideal, such as long flights, extended bus rides, or rough terrain.


• Able to sustain prolonged physical activity and work in diverse and challenging environments, which may include extreme weather conditions, remote locations, and limited access to modern amenities.


• Must be able to stay on the mission field maintaining high energy levels and focus in environments where comfort, sleep, and regular routines may be disrupted.


• Capable of performing physical tasks such as setting up and dismantling equipment, assisting in field operations, and participating in manual labor as needed in support of mission objectives.


• Ability to lift 50lbs for Reach equipment and gear.


• Prolonged period sitting at a desk working close-up tasks primarily on a computer in environmentally controlled office.


• Ability to be able access and navigate each department at the ministry’s facilities.


• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Ministry Requirements

• Maintains Victory protocol, policies and procedures.


• Demonstrates integrity.


• Performs and maintains tasks with an appropriate level of confidentiality.


• Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.


• Fully participates in the life of the church as an active member in good standing with Victory.


• Supports and adheres to the mission, vision, values, and philosophy of Victory.


• Submits to and supports the leadership of Victory.


• Works well as a team player with leaders, staff, and volunteers.

*Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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