Global Projects Coordinator - Travel & Scheduling

CPMG; Lorton (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Goldbelt is seeking a Project Coordinator to develop and implement maintenance and repair schedules for overseas technicians supporting Department of State facilities. The role reports to the Project Manager and works across internal and external stakeholders to ensure travel and project needs are met.

Essential duties include coordinating travel logistics, visas, and country entry requirements, managing documents, and supporting client deliverables.

Qualifications

• Must have experience with Microsoft Office Suite.
• Excellent oral and written communication skills.
• Strong organizational, time management, and task prioritization skills.
• Strong ability to multitask and work in a very fast paced environment.
• Ability to work independently and with a team.

Responsibilities

• Develop and implement schedules, utilizing work plans.
• Communicating with internal and external stakeholders, and coordinating the support required for scheduled projects.
• Work internally and externally to confirm travel arrangements, passports, visas and country entry requirements.
• Track all needed documents, materials and scopes to ensure trips can be executed efficiently and effectively.
• Contribute to updates and improvements for internal processes and procedures.
• Assist with Client deliverables and reports.
• Create and submit eCCs and all other pertinent data required for scheduled projects.
• Serve as the primary POC for all schedule items, to include Embassy personnel, client personnel, and PMO and field personnel.
• Research and record travel related information.
• Respond to urgent requests requiring expedited response to high level client stakeholders.
• Track program goals and target numbers.
• Provide rotational on-call support during off hours to support travel emergencies.
• Additional tasks and duties as assigned.

Skills

Microsoft Office Suite

Oral and written communication

Organization skills

Multitasking

Independent and team work

Education

High School Diploma or GED

Job description

Goldbelt is seeking a Project Coordinator to develop and implement maintenance and repair schedules for overseas technicians supporting Department of State facilities. The role reports to the Project Manager and works across internal and external stakeholders to ensure travel and project needs are met.

Essential duties include coordinating travel logistics, visas, and country entry requirements, managing documents, and supporting client deliverables.