Global Program Operations Coordinator

Phaxis; New York (NY); Híbrido; USD 51.000 - 59.000; A tiempo parcial

Descripción de la vacante

Phaxis is seeking a Program Operations Associate for Global Initiatives in New York City on a hybrid contract basis. The role acts as the operational glue across grants, contracts, reporting, events, and stakeholder coordination.

The ideal candidate will be a strong writer and researcher with exceptional project coordination skills, capable of managing multiple priorities while supporting senior leaders. Hourly rate ranges from $37 to $43, depending on experience.

Formación

• Bachelor’s degree and 3+ years of relevant experience.
• Grant or contract administration experience, nonprofit setting preferred.
• Excellent writing, editing, research, and organizational skills.
• Strong attention to detail with ability to manage multiple workstreams.
• Advanced Microsoft 365 skills: Excel, PowerPoint, Word, Teams, SharePoint.
• Experience coordinating events or multi-stakeholder projects; international exposure a plus.

Responsabilidades

• Coordinate grants, contracts, vendor agreements and related docs.
• Track deliverables, deadlines, budgets, and follow-ups.
• Maintain program records, databases, SharePoint, and trackers.
• Prepare reports, briefing materials, presentations, and meeting materials.
• Conduct research and synthesize complex information into clear, concise summaries.
• Coordinate stakeholder communications and track commitments through completion.
• Support high-level meetings, workshops, and international convenings, including logistics.
• Partner with Legal, Finance, Communications, and Grants Management teams.

Conocimientos

Writing skills

Research

Project coordination

Microsoft 365 proficiency

CRM/Database systems

Attention to detail

Stellar communication

Educación

Bachelor's degree

Herramientas

Excel

PowerPoint

Word

Teams

SharePoint

Salesforce

Descripción del empleo

Phaxis is seeking a Program Operations Associate for Global Initiatives in New York City on a hybrid contract basis. The role acts as the operational glue across grants, contracts, reporting, events, and stakeholder coordination.

The ideal candidate will be a strong writer and researcher with exceptional project coordination skills, capable of managing multiple priorities while supporting senior leaders. Hourly rate ranges from $37 to $43, depending on experience.