Global Production Admin & Vendor Relations Coordinator

Home City Inc; Edison (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Home City Inc, located in Edison, NJ, is seeking an experienced Administrative professional to oversee correspondence with overseas factories related to purchase orders and production. The candidate should have at least 5 years of administrative experience, strong multitasking abilities, and proficiency in Microsoft Office.

Responsibilities include managing communications, confirming purchase orders, and ensuring timely production. All candidates must be local to Edison, as remote work is not available.

Qualifications

• Minimum of 5 years of experience in administrative or secretarial roles.
• Proficient in Microsoft Office, NetSuite knowledge is a plus.

Responsibilities

• Manage correspondence with overseas factories regarding purchase orders and production.
• Follow-up on all overseas and inter-office emails.
• Create and confirm all purchase orders, following up with shipments.
• Ensure purchase order confirmations are signed by executives.
• Request new production samples from overseas vendors.
• Communicate with factories regarding inconsistencies in container quantities and quality.
• Prepare and ship packages via USPS/UPS/Fed-Ex.

Skills

Multitasking

Works well under Pressure

Leadership skills

Problem Solving skills

Good Work Ethic

Positive Attitude

Phone Etiquette

Written and Verbal Proficiency

Confidentiality

Education

At least 5 years of Administrative and/or Secretarial experience

Computer Proficiency, including Microsoft Office

Knowledge of NetSuite preferred

Job description

Home City Inc, located in Edison, NJ, is seeking an experienced Administrative professional to oversee correspondence with overseas factories related to purchase orders and production. The candidate should have at least 5 years of administrative experience, strong multitasking abilities, and proficiency in Microsoft Office.

Responsibilities include managing communications, confirming purchase orders, and ensuring timely production. All candidates must be local to Edison, as remote work is not available.