Administrative Assistant

Home City Inc; Edison (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Home City Inc, located in Edison, NJ, is seeking an experienced Administrative professional to oversee correspondence with overseas factories related to purchase orders and production. The candidate should have at least 5 years of administrative experience, strong multitasking abilities, and proficiency in Microsoft Office.

Responsibilities include managing communications, confirming purchase orders, and ensuring timely production. All candidates must be local to Edison, as remote work is not available.

Qualifications

• Minimum of 5 years of experience in administrative or secretarial roles.
• Proficient in Microsoft Office, NetSuite knowledge is a plus.

Responsibilities

• Manage correspondence with overseas factories regarding purchase orders and production.
• Follow-up on all overseas and inter-office emails.
• Create and confirm all purchase orders, following up with shipments.
• Ensure purchase order confirmations are signed by executives.
• Request new production samples from overseas vendors.
• Communicate with factories regarding inconsistencies in container quantities and quality.
• Prepare and ship packages via USPS/UPS/Fed-Ex.

Skills

Multitasking

Works well under Pressure

Leadership skills

Problem Solving skills

Good Work Ethic

Positive Attitude

Phone Etiquette

Written and Verbal Proficiency

Confidentiality

Education

At least 5 years of Administrative and/or Secretarial experience

Computer Proficiency, including Microsoft Office

Knowledge of NetSuite preferred

Job description

Home City, Inc. represents three generations of experience with the highest quality fine textiles. What began as a small tailoring operation became an international business bringing the best in luxury fabrics to both customers and retailers. We slowly expanded our products to include sheets, comforters, pillows, towels, robes, and duvets. And throughout the years we’ve successfully maintained the best pricing in the industry.

Home City, Inc. is headquartered in Edison, NJ, but we operate from other offices in the United States, as well as in Egypt, China, and India. And while we have a lot more than a single sewing machine these days, we’re still driven by the artistry and craftsmanship my mother fell in love with all those years ago.

Job Description

Responsibilities

• Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc.
• Responds and follow-up with all overseas and inter-office email
• Create Confirms all purchase orders with overseas office and follow up with shipments
• Ensures all purchase order confirmations or invoices are signed by executives
• Request new production samples from overseas vendors
• Request lap-dip samples for all new production with overseas vendors/office.
• Send samples to customers for new production orders, if needed for approval
• Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof
• Follow-up with overseas vendors to ensure all containers are shipped on the date requested.
• Prepare and mail all USPS/UPS/Fed-Ex packages as needed
• Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter.
• Gather, send and monitor pre-production/production testing along with samples
• Communicate with Product Development, Production and Sourcing to exchange information

Qualifications

At least 5 years of Administrative and/or Secretarial experience

Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred.

• Multitasking
• Works well under Pressure
• Leadership and Problem Solving skills
• Good Work Ethic
• Positive Attitude
• Phone Etiquette
• Written and Verbal Proficiency
• Confidentiality

Additional Information

Please provide the following

• Examples of work
• All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered.
• All your information will be kept confidential according to EEO guidelines.

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