Global Pharma Congress Planner & Logistics Lead

American Express Global Business Travel; Carson City (NV); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning courses access

Job summary

Amex GBT is seeking a skilled Ancillary Space and Support Specialist to lead pharmaceutical congress logistics, secure and coordinate meeting spaces, and manage AV and catering for ancillary activities. You will travel up to 40% and work closely with clients to meet program objectives and timelines.

Responsibilities include detailed program itineraries, on-site support, and cross-functional coordination with IT, hotel teams, and vendors to ensure flawless execution and client satisfaction.

Qualifications

• 3-5 years meeting planning experience with at least 2 years supporting Pharma business.
• Pharmaceutical Congress experience a plus.
• CMP designation preferred and a 4-year degree preferred.

Responsibilities

• Establish workflow schedules with client and suppliers to handle program details.
• Run program from contract turnover to final bill completion using a PM system.
• Negotiate hotel, congress, DMC, air and third-party contracts; monitor attrition/cancellation.
• Coordinate IT needs with clients for web requirements and system updates.
• Prepare program itineraries and conduct post-program debrief with client.
• Maintain accurate records and forecast program financials.

Skills

Meeting planning

Pharma industry experience

Communication skills

Travel coordination

Education

4-year degree preferred

CMP designation preferred

Tools

CVENT

MS Word

MS Excel

Job description

Amex GBT is seeking a skilled Ancillary Space and Support Specialist to lead pharmaceutical congress logistics, secure and coordinate meeting spaces, and manage AV and catering for ancillary activities. You will travel up to 40% and work closely with clients to meet program objectives and timelines.

Responsibilities include detailed program itineraries, on-site support, and cross-functional coordination with IT, hotel teams, and vendors to ensure flawless execution and client satisfaction.