Congress Coordinator – Life Sciences

American Express Global Business Travel; Columbia (SC); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Skills development

Job summary

American Express Global Business Travel seeks an experienced events professional to lead pharmaceutical congress planning and execution in the United States. You will coordinate timelines, vendor relationships, speaker logistics, registrations, and travel arrangements for complex congress programs.

Responsibilities include budget tracking, contract management, and regular client communications. Travel up to 30% domestically and internationally is required, with opportunities for growth in a

Qualifications

• Minimum 3 years’ experience in meetings and events.
• Experience supporting pharmaceutical programs, events and congresses preferred.
• Bachelor’s degree preferred; CMP certification a plus.
• Strong communication and presentation skills, with clients, vendors, and leadership teams.
• Proven ability to manage multiple projects, meet deadlines, and maintain accuracy in a fast-paced environment.

Responsibilities

• Serve as the main contact for assigned pharmaceutical congresses and client stakeholders.
• Manage day-to-day planning and execution of congress activities to ensure success.
• Build project timelines and coordinate schedules with clients, suppliers, and internal teams.
• Coordinate speaker logistics, registrations, travel arrangements, and event materials.
• Manage vendor, hotel, venue, and third-party supplier relationships and contracts.
• Lead regular client meetings and provide program status updates.

Skills

Project coordination

Communication skills

Multitasking

Analytical thinking

Microsoft Word

Microsoft Excel

Event management tech (CVENT)

Education

Bachelor’s degree preferred; CMP certification a plus

Tools

CVENT

Job description

What You’ll Do

• Serve as the main point of contact for assigned pharmaceutical congresses and client stakeholders.
• Manage day-to-day planning and execution of congress activities to ensure successful events.
• Build project timelines and coordinate schedules with clients, suppliers, and internal teams.
• Coordinate speaker logistics, registrations, travel arrangements, and event materials.
• Manage vendor, hotel, venue, and third-party supplier relationships and contracts.
• Lead regular client meetings and provide updates on program status, timelines, and deliverables.
• Develop event agendas, itineraries, and operational plans to ensure smooth event execution.
• Track program budgets, expenses, forecasts, and billing to ensure financial accuracy.
• Maintain accurate records and ensure all activities meet client standards and compliance requirements.
• Evaluate event results, gather feedback, and recommend improvements for future congresses.

What We’re Looking For

• Minimum 3 years of experience in the meetings and events industry.
• Experience supporting pharmaceutical programs, events, and congresses required; pharmaceutical congress planning experience preferred.
• Bachelor’s degree preferred; CMP (Certified Meeting Professional) certification a plus.
• Strong communication and presentation skills, with the ability to work effectively with clients, vendors, and leadership teams.
• Proven ability to manage multiple projects, meet deadlines, and maintain accuracy in a fast-paced, changing environment.
• Strong analytical, problem-solving, and technology skills.
• Advanced proficiency in Microsoft Word and Excel; experience with CVENT or similar event management technology preferred.
• Ability to travel up to 30% domestically and internationally.

Location

United States

The US national base salary range for this position is from

$55 300,00 – $102 700,00

The national range provided includes the base salary that Amex GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

Benefits at a glance (https://experience100.ehr.com/LinkClick.aspx?fileticket=CjACTXO3wMk%3d&portalid=66)

Benefits at a glance

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities.

For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement (https://www.amexglobalbusinesstravel.com/gbt-recruitment-privacy-statement/) .