Pharma Congress Logistics Lead

American Express Global Business Travel; Northern (KY); Hybrid; USD 55,000 - 103,000; Full time

Job summary

American Express Global Business Travel is seeking a skilled Congress Planner to serve as the primary liaison for pharmaceutical congresses, coordinating ancillaries, AV, and catering while traveling up to 40%. You will manage timelines, contracts, and site inspections, ensuring execution across international programs.

Qualified candidates have 3–5 years in meeting planning with pharma exposure, a 4-year degree, and advanced MS Word/Excel skills; CMP designation is preferred.

Qualifications

• 3-5 years meeting planning experience with at least 2 years supporting Pharma business.
• Pharmaceutical Congress experience a plus.
• 4-year degree preferred; CMP designation preferred.

Responsibilities

• Complete project timeline: establish workflow with client and suppliers for timely handling of program details.
• Use business program management system to run program from contract turnover to final bill.
• Negotiate hotel needs, congress requirements, and third-party contracts.
• Coordinate site inspections and generate program itinerary with requirements.
• Lead status meetings and ensure program objectives are met from pre-launch through operation.

Skills

Meeting planning

Pharma experience

CMP designation

MS Word

MS Excel

CVENT

Communication skills

Travel readiness

Education

4-year degree preferred

CMP designation preferred

Tools

Project management tools

Job description

American Express Global Business Travel is seeking a skilled Congress Planner to serve as the primary liaison for pharmaceutical congresses, coordinating ancillaries, AV, and catering while traveling up to 40%. You will manage timelines, contracts, and site inspections, ensuring execution across international programs.

Qualified candidates have 3–5 years in meeting planning with pharma exposure, a 4-year degree, and advanced MS Word/Excel skills; CMP designation is preferred.