Global Payroll Specialist — Hybrid & Excel-Driven

Vaco; Dallas (TX); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco is seeking a detail-oriented Payroll Administrator in Dallas to manage end-to-end payroll processing across a complex global, multi-entity organization. This role drives accuracy and timeliness in payroll across domestic and international entities, coordinating with third-party providers.

You will utilize advanced Excel, ensure compliance, prepare reporting, and support audits, while partnering with HR, Finance, Tax, and external vendors to optimize payroll operations in a fast-paced

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 3-6+ years of payroll administration experience in a multi-state and/or global payroll environment.
• Experience processing payroll across multiple legal entities.
• Experience coordinating payroll with third-party payroll providers.
• Strong understanding of payroll regulations, taxes, wage and hour requirements, and payroll compliance.
• Advanced Microsoft Excel skills, including complex formulas, pivot tables, lookups, data validation, and reconciliations.
• Experience working in highly manual or Excel-driven payroll environments.

Responsibilities

• Process end-to-end payroll for multiple domestic and international legal entities, ensuring timely and accurate payroll execution.
• Coordinate payroll processing activities with multiple third-party payroll service providers across various countries and jurisdictions.
• Collect, validate, and reconcile payroll data including new hires, terminations, promotions, compensation changes, bonuses, commissions, equity transactions, and other payroll-related adjustments.
• Prepare, review, and maintain complex Excel workbooks used to compile, validate, and reconcile payroll data prior to payroll submission.
• Perform payroll audits and reconciliations to ensure payroll accuracy, identify discrepancies, and resolve issues before payroll is finalized.
• Maintain payroll records, documentation, and supporting schedules in accordance with company policies and regulatory requirements.
• Assist with payroll tax, statutory, and regulatory compliance by coordinating with external payroll providers and internal finance teams.
• Support monthly, quarterly, and annual payroll reporting, reconciliations, and accounting close activities.
• Prepare payroll-related journal entries and reconcile payroll accounts as assigned.
• Partner with Human Resources, Finance, Accounting, Tax, and external vendors to ensure accurate employee data and payroll processing.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, benefits, leave balances, and other payroll-related matters.
• Assist with year-end payroll activities including annual tax reporting, reconciliations, and regulatory filings in partnership with payroll providers.
• Support internal and external audits by providing payroll documentation and responding to audit requests.
• Identify opportunities to improve payroll processes, strengthen internal controls, and increase operational efficiency within an Excel-intensive environment.
• Maintain confidentiality of sensitive employee and payroll information.

Skills

Payroll processing

Advanced Excel

Multi-entity payroll

Regulatory compliance

Attention to detail

Stakeholder communication

Education

Bachelor's degree (Accounting/Finance/HR/Business)

Tools

Excel

Job description

Vaco is seeking a detail-oriented Payroll Administrator in Dallas to manage end-to-end payroll processing across a complex global, multi-entity organization. This role drives accuracy and timeliness in payroll across domestic and international entities, coordinating with third-party providers.

You will utilize advanced Excel, ensure compliance, prepare reporting, and support audits, while partnering with HR, Finance, Tax, and external vendors to optimize payroll operations in a fast-paced