Hybrid Global Payroll Administrator

Vaco Recruiter Services; Dallas (TX); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Vaco Recruiter Services in Dallas, TX is seeking a detail-oriented Payroll Administrator to manage end-to-end payroll across a global, multi-entity organization, in an Excel-driven environment.

You will coordinate with third-party payroll providers, maintain payroll records, ensure compliance across jurisdictions, and support monthly, quarterly, and annual reporting. Hybrid work: 3 days onsite.

Qualifications

• 3–6+ years of payroll administration experience in a multi-state and/or global payroll environment.
• Experience processing payroll across multiple legal entities.
• Advanced Microsoft Excel skills, including complex formulas, pivot tables, lookups, data validation, and reconciliations.
• Experience coordinating payroll with third-party payroll providers.
• Strong analytical, organizational, and problem-solving skills.

Responsibilities

• Process end-to-end payroll for multiple domestic and international legal entities, ensuring timely and accurate payroll execution.
• Coordinate payroll processing activities with multiple third-party payroll service providers across various countries and jurisdictions.
• Collect, validate, and reconcile payroll data including new hires, terminations, promotions, compensation changes, bonuses, commissions, equity transactions, and other payroll‑related adjustments.
• Prepare, review, and maintain complex Excel workbooks used to compile, validate, and reconcile payroll data prior to payroll submission.
• Perform payroll audits and reconciliations to ensure payroll accuracy, identify discrepancies, and resolve issues before payroll is finalized.
• Maintain payroll records, documentation, and supporting schedules in accordance with company policies and regulatory requirements.
• Assist with payroll tax, statutory, and regulatory compliance by coordinating with external payroll providers and internal finance teams.
• Support monthly, quarterly, and annual payroll reporting, reconciliations, and accounting close activities.
• Prepare payroll‑related journal entries and reconcile payroll accounts as assigned.
• Partner with Human Resources, Finance, Accounting, Tax, and external vendors to ensure accurate employee data and payroll processing.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, benefits, leave balances, and other payroll‑related matters.
• Assist with year‑end payroll activities including annual tax reporting, reconciliations, and regulatory filings in partnership with payroll providers.
• Support internal and external audits by providing payroll documentation and responding to audit requests.
• Identify opportunities to improve payroll processes, strengthen internal controls, and increase operational efficiency within an Excel‑intensive environment.
• Maintain confidentiality of sensitive employee and payroll information.

Job description

Vaco Recruiter Services in Dallas, TX is seeking a detail-oriented Payroll Administrator to manage end-to-end payroll across a global, multi-entity organization, in an Excel-driven environment.

You will coordinate with third-party payroll providers, maintain payroll records, ensure compliance across jurisdictions, and support monthly, quarterly, and annual reporting. Hybrid work: 3 days onsite.