Global Payroll & HR Operations Specialist (US/Canada)

Wave Mobile Money; Philadelphia (Philadelphia County); On-site; USD 104,000 - 127,000; Full time

Benefits offered by this job

Subsidized health insurance

Retirement contributions

6 months parental leave

Equity package

Flexible vacation

Job summary

Wave is seeking an experienced HR & Payroll Specialist to join the US Hub, overseeing payroll, HR operations, and benefits across countries, ensuring accuracy and compliance.

You will manage multi-state payroll, liaise with providers, handle onboarding, benefits; knowledge of US/Canada laws essential; travel yearly and a competitive package. You will collaborate with global HR and finance teams to align payroll practices across regions.

Qualifications

• 7+ years of experience in global payroll management, with a strong focus on the US and Canada.
• Bachelor's degree in Accounting, Finance, HR, or related field.
• Payroll/HR Certification: US CPP or Canada CPP/CPM and any other HR certification (PHR, CPHR…).
• Deep understanding of tax regulations, and employment laws in the US and Canada.
• Demonstrated organizational skills and a strong sense of ownership.
• Strong Google Sheets knowledge, analytical skills and flux analysis.
• Experience with major payroll and HR software such as Workday, Gusto, ADP Workforce Now…

Responsibilities

• Process multi-state payroll, ensuring compliance with federal, state, and local tax regulations.
• Ensure accurate payrolls for assigned countries in compliance with local tax and labor regulations, including variable pay, stock, supplemental pay runs, and tax deposits.
• Manage relationships with external payroll providers across assigned regions.
• Maintain payroll records, process adjustments, and address payroll-related queries promptly.
• Identify and implement improvements in payroll systems and workflows to enhance efficiency and accuracy.
• Support internal and external payroll audits.
• Oversee HR administrative tasks such as employee onboarding, health insurance setup, open enrollment, and compliance with local labor laws.
• Serve as the point of contact for HR and benefits-related queries from employees, offering guidance on salary, benefits, and employment policies.
• Oversee public and private healthcare coverage, including renewals and employee communication.
• Support the design and implementation of HR policies and procedures that align with company objectives and local laws.
• Assist in handling sensitive HR cases, including employee relations, contract management, and terminations.
• Collaborate with global HR and finance teams to align payroll and HR practices across regions.
• Maintain relationships with misc. vendors, brokers, CSMs, accounting firms, etc.

Skills

Global payroll management

Google Sheets

Analytical skills

Flux analysis

Organizational skills

Education

Bachelor's degree in Accounting, Finance, HR, or related field

Tools

Workday

Gusto

ADP Workforce Now

Job description

Wave is seeking an experienced HR & Payroll Specialist to join the US Hub, overseeing payroll, HR operations, and benefits across countries, ensuring accuracy and compliance.

You will manage multi-state payroll, liaise with providers, handle onboarding, benefits; knowledge of US/Canada laws essential; travel yearly and a competitive package. You will collaborate with global HR and finance teams to align payroll practices across regions.