Global Operations & Executive Support Coordinator

Simpson Thacher & Bartlett LLP; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking an Operations Coordinator in New York to provide high-level administrative support to GREWS, supporting the Director and head of Global Real Estate and Workplace Strategy. This role blends executive support, project coordination and operational management to drive firm efficiency.

The ideal candidate has 5–10 years of administrative experience in fast-paced environments and is highly proficient with Microsoft 365, calendar management, and effective

Qualifications

• 5–10 years of administrative experience in financial services, legal, or fast-paced environments.
• Proficient in Microsoft 365 including Outlook, Excel, Word, PowerPoint, Teams.
• Excellent written and verbal communication with ability to manage multiple priorities.

Responsibilities

• Provide executive support to the Director, including complex calendar coordination and meeting prioritization.
• Coordinate domestic and international travel and hotel accommodations.
• Draft and manage executive correspondence and expense processing with vendors.
• Support daily operations and coordinate meetings across GREWS Associate Directors.
• Develop and maintain operational procedures and resolve workflow issues.

Skills

Administrative experience

Microsoft 365 proficiency

Calendar management

Communication skills

Multi-tasking under pressure

Education

Associate’s Degree

Tools

Microsoft 365

Job description

Simpson Thacher & Bartlett LLP is seeking an Operations Coordinator in New York to provide high-level administrative support to GREWS, supporting the Director and head of Global Real Estate and Workplace Strategy. This role blends executive support, project coordination and operational management to drive firm efficiency.

The ideal candidate has 5–10 years of administrative experience in fast-paced environments and is highly proficient with Microsoft 365, calendar management, and effective