Global Meetings & Events Project Coordinator

WRG; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

Emota is seeking a Meetings and Events Project Co-ordinator in Philadelphia, USA, with occasional national and international travel. You will support the Project Manager by organizing delegate logistics across registration, travel, accommodation and on-site delivery of events.

The role includes coordinating venues, budgets, communications, and proposal development, with emphasis on accuracy, customer service, and sustainability. Flexibility to travel is essential.

Qualifications

• 1+ years of event management experience in a corporate setting.
• Intermediate Excel and MS Office proficiency.
• Travel domestically and overseas with a flexible schedule.

Responsibilities

• Set-up and administer event websites and input delegate details.
• Manage attendee registration, travel, housing and ground transport.
• Coordinate communications and timelines for attendees.
• Support Project Manager with delegate arrangements on-site.
• Produce event materials and on-site documentation.
• Assist with venues and proposal development.
• Incorporate environmental sustainability in role.

Skills

Event management

Client liaison

Team motivation

Attention to detail

Excel

MS Office

Travel flexibility

Cvent experience

Tools

Excel

Cvent

Job description

Emota is seeking a Meetings and Events Project Co-ordinator in Philadelphia, USA, with occasional national and international travel. You will support the Project Manager by organizing delegate logistics across registration, travel, accommodation and on-site delivery of events.

The role includes coordinating venues, budgets, communications, and proposal development, with emphasis on accuracy, customer service, and sustainability. Flexibility to travel is essential.