Hybrid Live Event Project Coordinator

Inizio; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Great compensation package

23 days annual leave

Private Medical Plan

Life Insurance

Group Income Protection

Job summary

Emota in Philadelphia is seeking a Project Coordinator to support planning and delivery of innovative experiential and live event projects. You will report to a Producer, coordinating timelines, budgets and stakeholder communications to keep projects on track.

This hybrid role requires 1+ year in live or virtual event coordination, proficiency with Smartsheet and the Microsoft 365 suite, and willingness to travel domestically and internationally to support events.

Qualifications

• A passion for live production and the events industry.
• 1+ years of experience in a project coordination role within live or virtual event production.
• The ability to stay organized while supporting multiple projects with different timelines and priorities.
• Experience using project management tools and the Microsoft 365 suite.
• Willingness and ability to travel and support events on-site, including domestic and international travel.

Responsibilities

• Assist our team of Producers, Senior Producers and Executive Producers in planning, executing and closing out Event Production projects according to deadlines and budgets.
• Help coordinate internal and external meetings, including agendas, meeting notes and action items.
• Maintain accurate project documentation, timelines and status reports across your assigned projects using enterprise tools including Smartsheet.
• Partner with other Service Lines including Creative, Logistics and Environments.
• Travel domestically and internationally, participating in on-site event setup, delivery and breakdown

Skills

Project coordination

Event production

MS 365

Travel willingness

Tools

Smartsheet

Job description

Emota in Philadelphia is seeking a Project Coordinator to support planning and delivery of innovative experiential and live event projects. You will report to a Producer, coordinating timelines, budgets and stakeholder communications to keep projects on track.

This hybrid role requires 1+ year in live or virtual event coordination, proficiency with Smartsheet and the Microsoft 365 suite, and willingness to travel domestically and internationally to support events.