Global Maritime Documentation Specialist

Gulf Agency Company; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical PPO Plan Offered

Vision

401(k) Match

Job summary

Gulf Agency Company in Houston seeks a Documentation Specialist to join the Documentation - Administration team. You will manage documentation for multiple principals across maritime sectors, handling import/export docs, notices of arrival/departure, and related filings.

Role requires at least 2 years of data entry, familiarity with Bills of Lading and Certificates of Origin, and strong MS Office skills. Daily coordination with global offices supports a fast-paced shipping environment.

Qualifications

• 2+ years data entry experience required.
• Experience generating Bills of Lading and Certificates of Origin.
• Import/export knowledge and maritime experience preferred.
• Proficiency in MS Office and basic IT skills.
• Attention to detail in reviewing documentation.

Responsibilities

• Coordinate and file Import, Export, Electronic Notice of Arrival and Departure, and export documentation for vessels as required.
• File Export entries with Customs and Border Protection for all vessels exporting cargo.
• File vessel Electronic Notice of Arrival and Departure notices with the National Vessel Movement Center.
• Assist clients with setting up a Standard Alpha Carrier Code and coordinate with our software provider.

Skills

Data entry

Attention to detail

Organization

Problem-solving

Adaptability

Teamwork

Communication

Tools

MS Office 365

Teams

Word

Excel

Outlook

ACE system

GACagent

Job description

Gulf Agency Company in Houston seeks a Documentation Specialist to join the Documentation - Administration team. You will manage documentation for multiple principals across maritime sectors, handling import/export docs, notices of arrival/departure, and related filings.

Role requires at least 2 years of data entry, familiarity with Bills of Lading and Certificates of Origin, and strong MS Office skills. Daily coordination with global offices supports a fast-paced shipping environment.