Administrative Assistant, Automotive

DSV Road GmbH; Itasca, Northern (IL, KY); Hybrid; USD 29,000 - 37,000; Full time

Job summary

DSV Air & Sea Inc. in Itasca, IL is seeking an Administrative Assistant, Automotive to support daily office operations and the project team.

The role requires a proactive, detail‑oriented multitasker who communicates clearly with managers, colleagues, and external contacts. You will generate reports and presentations, transcribe meeting minutes, maintain SOPs, handle invoices, arrange travel, and organize schedules for multiple departments, ensuring accuracy and timely delivery in a fast-paced

Qualifications

• Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience.
• Proficient in Microsoft Office applications. PowerPoint and Excel experience preferred.
• Excellent written and verbal communication skills.
• Able to complete complex administrative tasks with minimal supervision.

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies.
• Transcribe minutes from meetings/conference calls into actions and follow up for completion or escalations accordingly.
• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly.
• Check invoice portal and maintain follow ups on outstanding invoices with operators.
• Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations.
• Follow up on meeting tasks and completion.
• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team.
• Organize and prepare meeting schedules for various departments

Skills

Microsoft Office

PowerPoint

Excel

Communication skills

Organizational skills

Teamwork

Education

Associate's degree in Business Administration

Job description

If you are a current DSV employee and interested in a position in another country,please contact your Human Resource representative to discuss the process and requirements of applying.

Job area: Administration

DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rdlargest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location:USA - Itasca, N Arlington Heights Rd Itasca, IL

Division:Air & Sea
Job Posting Title: Administrative Assistant, Automotive
Time Type: Full Time

Summary

The Administrative Assistant will overseas daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude.

Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office.

Duties and Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly
• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore.
• Check invoice portal and maintain follow ups on outstanding invoices with operators
• Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations
• Follow up on meeting tasks and completion
• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
• Organize and prepare meeting schedules for various departments

Educational background / Work experience

• Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience
• Working knowledge of general office equipment
• Excellent organization and computer skills
• Desire to be proactive and create a positive experience for others
• The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment
• Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred.
• Excellent written and verbal communication skills
• Able to complete complex administrative tasks with minimal supervision
• Comfortable with routinely shifting demands
• High degree of attention to detail

Physical and/or Mental Requirements / Working Conditions

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

For this position, the expected base pay range is $20.75 - $27.75 / Hourly . Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase . Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [e-mail] . If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.