Global Lease Documentation & Compliance Leader

Pivotal Talent Search; United States; On-site; USD 180,000 - 230,000; Full time

Job summary

Pivotal Talent Search seeks a Vice President of Documentation Compliance to oversee the accuracy, integrity, and economics of lease and funding documents. The role reviews documents through a financially minded lens, identifies opportunities to strengthen terms, and serves as a compliance safeguard throughout the process.

The position collaborates with in-house counsel and outside counsel on structuring deals, while backing Capital Markets and developing into broader leadership with eventual

Qualifications

• 10+ years of experience in asset-based lending and equipment financing lease documentation.
• Direct experience with Canadian and Mexican lease transactions, including Mexican funding processes and structures.
• Bachelor's degree in Business, Finance, or a related field.
• The ability to work independently and manage a team.
• Strong knowledge of documentation requirements and regulations for asset-based lending and equipment financing lease transactions.

Responsibilities

• Review every lease and funding document issued to a customer prior to execution, ensuring accuracy, completeness, and proper documentation.
• Proactively identify and propose changes that strengthen the company’s position and maximize lease economics wherever possible.
• Ensure appropriate contract terms and conditions are in place to protect and mitigate financial, technical, and commercial risk.
• Troubleshoot contract-related problems and disputes as they arise.
• Work directly with customers on redlines, negotiations, and documentation questions.
• Own documentation‑related customer onboarding, ensuring a smooth, professional experience.
• Build strong working relationships with customers and counterparties to protect risk, quality, and service standards.
• Serve as the subject matter expert on Canadian and Mexican lease structures, owning these transactions end-to-end.
• Apply a clear, working understanding of Mexican funding mechanics and the material differences between U.S. and Mexican leasing practices.
• Partner with our in‑house attorney and outside counsel across the U.S., Canada, and Mexico to structure deals, resolve issues, and improve the company’s position.
• Support our continued expansion into other countries and work with legal to compliant documents.
• Review documentation to ensure compliance with company policy, applicable law, and regulatory requirements.
• Stay current on relevant legal, business, and technical rules and regulations, applying changes to documentation practices as needed.
• Maintain and evolve documentation templates, procedures, and controls.
• Serve as the designated backup for Capital Markets, maintaining sufficient working knowledge to step in during absences or high-volume periods.
• Support funding‑related documentation review with an understanding of how deal structure impacts fundability and pricing.
• Manage and mentor the Documentation team, fostering a strong, collaborative culture.
• Develop team members into more autonomous, capable contributors through coaching and delegation.
• In the event of any change to the Documentation team's leadership structure, assume responsibility for document approvals and day‑to‑day team management.
• Positively collaborate with all other departments to find the best solution for the customer and for the company.
• Provide knowledge transfer, training, and documentation expertise across business units.
• Other duties and responsibilities as assigned.

Skills

Asset-based lending

Lease documentation

Leadership

Communication

Financial acumen

Microsoft Office

Outlook

Word

Excel

Negotiation with counsel

Education

Bachelor's degree in Business/Finance

Tools

Microsoft Office

Salesforce

Lease accounting software

Job description

Pivotal Talent Search seeks a Vice President of Documentation Compliance to oversee the accuracy, integrity, and economics of lease and funding documents. The role reviews documents through a financially minded lens, identifies opportunities to strengthen terms, and serves as a compliance safeguard throughout the process.

The position collaborates with in-house counsel and outside counsel on structuring deals, while backing Capital Markets and developing into broader leadership with eventual