Reception and Administrative Operations Specialist

PER SE GROUP INC; Elk Grove Village (IL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Per Sé Group is seeking an organized administrative professional to help run its corporate headquarters in Elk Grove Village. The role involves welcoming visitors, managing calls and emails, coordinating executive calendars, meetings, and events.

You will support multiple departments, maintain CRM data accuracy, and help manage shipments, supplies, and documentation to keep the organization efficient.

Qualifications

• Experience in a corporate administrative or headquarters environment is important.
• Strong Microsoft Office skills and attention to detail.

Responsibilities

• Welcome customers, vendors, candidates, and visitors at corporate headquarters and project a professional first impression.
• Manage inbound calls and shared email inboxes; direct inquiries to the right people quickly and accurately.
• Coordinate executive calendars, conference rooms, meetings, and company events to ensure seamless operations.

Skills

Calendar management

Communication

Organization

Microsoft Office

Customer service

Vendor coordination

Tools

Salesforce

Microsoft Dynamics AX

Zoom Phone

Job description

Most reception jobs are about answering phones.

This one is about keeping an entire corporate headquarters running.

You’ll be one of the most connected people in the organization, working with executives, sales, HR, operations, IT, facilities, customers, vendors, and visitors every single day. If you’re someone who naturally brings order to busy environments and enjoys being the person everyone relies on, you’ll find a lot to like here.

This is a highly visible role where your organization, professionalism, and ability to anticipate what’s needed make a difference across the entire business.

Here’s where you’ll make an impact.

• Welcome customers, vendors, candidates, and visitors while creating a professional first impression at corporate headquarters.
• Become the communication hub by managing inbound calls, shared email inboxes, and directing inquiries to the right people quickly and accurately.
• Coordinate executive calendars, conference rooms, meetings, and company events so everything runs seamlessly.
• Organize weekly customer machine demonstrations, interviews, onboarding activities, and other high-profile visits.
• Keep information flowing by distributing sales leads, maintaining CRM accuracy, and supporting multiple business divisions.
• Coordinate incoming and outgoing domestic and international shipments while ensuring documentation stays accurate.
• Manage office supplies, printed sales materials, purchasing requests, and trade show support.
• Maintain administrative procedures, directories, and operational documentation that help the entire organization stay organized and efficient.

What you’ll get.

This is much more than a front desk position.

You’ll gain exposure to nearly every department within a global manufacturing organization. Instead of supporting one team, you’ll become an essential part of how the entire headquarters operates. Every day brings new challenges, different people, and opportunities to learn more about the business.

If you enjoy variety, solving problems before they become problems, and becoming the person everyone trusts to keep things organized, you’ll thrive here.

Compensation:

$42,000-$52,000, depending on experience.

Who you are.

You’re the person people naturally depend on.

You stay calm when priorities shift, enjoy organizing complex schedules and moving pieces, and rarely let details fall through the cracks. You communicate professionally with everyone—from executives to customers to new employees—and you genuinely enjoy helping people find answers.

You don’t wait to be told what needs attention. You notice it, organize it, and take care of it.

Experience in a corporate administrative or headquarters environment is important, along with strong Microsoft Office skills. Experience with Salesforce, Microsoft Dynamics AX, Zoom Phone, or similar business systems is helpful but not required.

Curious?

If you’re looking for a role where your organization and attention to detail have a visible impact every day, let’s have a conversation. We’d be happy to tell you more about the team, the company, and why this opportunity stands out.

About Per Sé Group

Per Sé Group connects experienced engineering and technical professionals with some of the most complex industrial, power, and infrastructure projects across North America. We focus on building long-term relationships and introducing talented people to opportunities that help move their careers forward.

Per Sé Group is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law. Applicants requiring a reasonable accommodation during the application or hiring process may contact Human Resources at [e-mail] or 630-588-3000.