Global Forwarding Coordinator - Onsite

Ultimate Staffing Services; Laredo (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

Ultimate Staffing Services is seeking an organized, self-directed individual for AES filing support in a contract-to-hire role located in the United States. The position involves preparing AES filings, reviewing shipment docs for compliance with U.S.

export regulations, and communicating with internal teams, carriers, and government agencies. Typical hours are Monday–Friday, 9am–6pm, with weekend rotations and occasional night-shift coverage.

Qualifications

• High school diploma or GED required.
• Fluent in Spanish and English.
• Preferred: minimum 2 years of related experience.
• Proficient with Microsoft Office applications.

Responsibilities

• Understand international shipping processes from order to cargo delivery.
• Assist personnel and third parties with inquiries and problem resolution.
• Generate, file, and maintain accurate customer records and shipment docs.
• Provide tracking and tracing services for customer shipments.
• Support delivery turnovers and backups as needed.
• Perform load audits and ensure data integrity.
• Produce reports and support global forwarding personnel.
• Ensure compliance with customer SOPs and government regulations.
• Escalate compliance concerns and suggest corrective actions.

Skills

Spanish fluency

English fluency

Communication skills

Attention to detail

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Salary: USD17.56 - USD17.56 per hour

Pay Rate: $17.56/hr.

Job Start Date - 9/28/26

Job End Date - 5/19/28

Job Description -

Monday-Friday 9am-6pm. Rotational shifts included on weekends with sporadic events such as PTO coverage for night shift no later than 9PM.

Contract to hire

We are looking for an individual who is self directed and problem solving. The responsibilities consist of AES filings which consist of the following information but not limited to:

• Prepare and submit AES filings accurately and within required timelines.
• Review shipment documentation to ensure compliance with U.S. export regulations.
• Validate commodity classifications, values, quantities, and country of destination information.
• Research and resolve filing discrepancies, errors, and shipment holds.
• Communicate with internal teams, customers, carriers, and government agencies regarding filing requirements.
• Maintain records and documentation in accordance with regulatory requirements.
• Monitor export transactions to ensure compliance with AES, Census Bureau, and Customs regulations.
• Support audits, reporting, and continuous process improvement initiatives.
• Escalate compliance concerns and recommend corrective actions when necessary.
• Manage multiple priorities while maintaining a high level of accuracy and attention to detail.

DUTIES AND RESPONSIBILITIES

Understand the processes involved in international shipping from purchase order to delivery of cargo at ultimate destination

Assist GF personnel and other third parties with inquiries and problem resolution

Generate, file, and maintain up-to-date and accurate customer records, reports, shipment documentation, etc.

Provide tracking and tracing services for customer shipments

Provide support and backup for the delivery and turnovers

Perform load-audits

Provide reporting and documentation collection support to global forwarding personnel and ensure customer data integrity

Ensure adherence to customer SOPs, government agency regulations, and our client's company standards

Other duties or responsibilities as assigned according to the team and/or country specific requirements

QUALIFICATIONS

Required: High school diploma or GED Site Specific: Fluent in Spanish and English (written and verbal)

Preferred: Minimum 2 years of previous working experience

Proficient in Microsoft Office Suite of programs

Ability to work in a fast-paced and deadline-driven office environment

Excellent verbal & written communication skills and phone etiquette

Ability to multi-task, prioritize, and manage time effectively

Attention to detail and accuracy

Values a diverse and inclusive work environment