Global Export & Invoicing Specialist

ARCTIC STORM MANAGEMENT GROUP LLC; Seattle (WA); On-site; USD 55,000 - 85,000; Full time

Job summary

Arctic Storm Management Group in Seattle, WA seeks an Export Documentation Specialist to support the Trafficking Manager with export compliance, inventory records, and customer invoicing for Europe, Asia, and domestic markets.

The role involves preparing invoices, certificates, and packing lists, booking shipments, and ensuring MSC chain-of-custody. Suitable for professionals with 1–3 years in export paperwork and strong Excel/ERP skills.

Qualifications

• 1–3 years of experience in export documentation, international logistics, order-to-invoice or trade operations.
• Working knowledge of Incoterms and commercial invoicing.
• Strong Excel skills and experience with an ERP or inventory system. Willingness to work and test new ERP/accounting systems.
• High attention to detail; able to manage many shipments against fixed deadlines.
• Clear written and verbal communication with carriers, brokers, banks and customers.
• Bachelor's degree or equivalent experience.

Responsibilities

• Prepare commercial invoices, packing lists, weight and temperature certificates, and certificates of origin.
• Obtain NOAA Seafood Inspection Program export and health certificates for multiple destinations.
• Prepare EU catch certificates and processing statements; maintain vessel, harvest area, and quota records.
• Book containers with carriers and forwarders; prepare bills of lading and related records.
• Review documents for letters of credit and documentary collections; resolve discrepancies.
• Maintain MSC chain-of-custody documentation and support other certifying bodies.
• Monitor importing-country requirements and update procedures accordingly.
• For domestic sales, prepare cold storage release orders and delivery confirmations.

Skills

Excel

Incoterms knowledge

Export documentation

ERP experience

Communication

Attention to detail

Time management

Education

Bachelor's degree or equivalent experience

Tools

ERP systems

MS Excel

Job description

Arctic Storm Management Group in Seattle, WA seeks an Export Documentation Specialist to support the Trafficking Manager with export compliance, inventory records, and customer invoicing for Europe, Asia, and domestic markets.

The role involves preparing invoices, certificates, and packing lists, booking shipments, and ensuring MSC chain-of-custody. Suitable for professionals with 1–3 years in export paperwork and strong Excel/ERP skills.