Export Documentation Specialist

Core Laboratories; Godley (TX); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

Core Laboratories is seeking an Export Documentation Specialist responsible for preparing and managing export paperwork to ensure compliance with U.S. and international trade rules. You will coordinate shipments, including Hazmat, and keep accurate records for audits and regulatory needs.

The role requires a strong eye for detail, the ability to work with freight forwarders and internal teams, and experience with EAR, ITAR classifications and ERP systems.

Formación

• High school diploma or equivalent; logistics certification preferred.
• 3+ years in export documentation and international shipping.
• Experience with Hazmat shipping regulations (DOT, IATA, IMDG).
• Hazmat/Dangerous Goods certification preferred.
• Data entry with Ten-Key.

Responsabilidades

• Prepare and review export documentation (invoices, packing lists, bills of lading, customs declarations).
• Manage Hazmat shipping documentation per DOT, IATA, IMDG regulations.
• Ensure shipments meet international trade regulations and company policies.
• Coordinate with freight forwarders, carriers, and logistics providers to arrange transportation.
• Maintain accurate records of shipped goods and update inventory systems.
• Communicate shipping instructions with sales/customers to ensure timely delivery.
• Address shipping delays, documentation errors, or customs issues promptly.
• Maintain export records for audits and government reporting.
• Monitor regulatory changes and update processes.
• Support internal teams with export compliance training and guidance.

Conocimientos

Attention to detail

Cross-functional coordination

Time management

Data entry

Educación

High school diploma

Logistics/supply chain certification

Herramientas

MS Office

ERP systems

Ten-Key data entry

Descripción del empleo

The Export Documentation Specialist is responsible for preparing and managing all export documentation to ensure compliance with U.S. and international trade regulations. This role will coordinate shipments, including hazardous materials (Hazmat), and maintain accurate records for audits and regulatory requirements.

DUTIES & RESPONSIBILITIES

• Prepare and review export documentation, including commercial invoices, packing lists, bills of lading, customs declarations
• Manage Hazmat shipping documentation in compliance with DOT, IATA, IMDG regulations
• Ensure shipments meet international trade regulations, customs requirements, and company policies
• Work with freight forwarders, carriers, and logistics providers to arrange transportation
• Maintain accurate records of shipped goods and update inventory systems
• Communicate with sales and customers to verify accuracy of shipping instructions and ensure adherence to customer and regulatory requirements to ensure timely delivery
• Address shipping delays, documentation errors, or customs issues promptly
• Maintain export records for internal audits and government reporting
• Monitor regulatory changes and update processes accordingly
• Support internal teams with export compliance training and guidance

QUALIFICATIONS

• High school diploma or equivalent required, (logistics or supply chain certification preferred).
• 3+ years in export documentation and international shipping.
• Proven experience with Hazmat shipping regulations (DOT, IATA, IMDG).
• Hazmat/Dangerous Goods certification preferred.
• Data entry with Ten-Key

KNOWLEDGE, SKILLS & ATTRIBUTES

• Strong knowledge of EAR, ITAR, and ECCN classification.
• Proficiency in MS Office and ERP systems.
• Excellent attention to detail and organizational skills
• Ability to work independently, manage multiple priorities and meet strict deadlines
• Strong communication skills for cross-functional coordination