Global Executive Support & Operations Coordinator

Ford-Motor-Company; Detroit (MI); Hybrid; USD 65,000 - 109,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Flexible work arrangements

Paid time off and holidays

Tuition assistance

Vehicle discount program

Job summary

Ford Motor Company in Detroit, MI is seeking an experienced executive assistant to support senior leaders across time zones. You will manage calendars, coordinate meetings, travel, and complex schedules, while maintaining confidentiality and professionalism.

The role requires strong communication, organization, and problem solving; you will collaborate with stakeholders, handle high-volume email, and contribute to special projects.

Qualifications

• Bachelor's degree or equivalent preferred.
• 3+ years of experience as an executive assistant or project manager.
• 3+ years of Microsoft software experience (Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel).

Responsibilities

• Identifies preferred support method and partners with executives to optimize time and communication.
• Manages calendar and correspondence; resolves scheduling conflicts promptly.
• Maintains Outlook calendar and folders aligned with company records and retention policies.
• Screens and distributes incoming/outgoing mail; highlights items of interest.
• Attends select meetings as an adjunct to leadership, takes notes and tracks actions.
• Supports travel planning across North America and Europe time zones; handles complex itineraries and expenses.
• Prepares materials for meetings and coordinates logistics for virtual attendees.
• Coordinates and manages meetings and events, calendars, and related follow-up activities.
• Edits documents for accuracy and formatting; prepares reports and presentations.
• Collaborates with stakeholders to ensure project goals are met on time.

Skills

Executive support

Calendar management

Communication

Data management

Education

Bachelor's degree or equivalent

Tools

Outlook

PowerPoint

Excel

Word

SharePoint

OneDrive

Job description

Ford Motor Company in Detroit, MI is seeking an experienced executive assistant to support senior leaders across time zones. You will manage calendars, coordinate meetings, travel, and complex schedules, while maintaining confidentiality and professionalism.

The role requires strong communication, organization, and problem solving; you will collaborate with stakeholders, handle high-volume email, and contribute to special projects.